Senior People & Culture Coordinator

MBK Real Estate (MBK) is an industry leader in real estate operations and development. Through its subsidiaries, MBK Rental Living, MBK Industrial Properties and MBK Senior Living, MBK Real Estate is renowned for building award-winning new home and apartment communities, state-of-art distribution facilities and for its reputation in providing exceptional high standards of service throughout its senior living communities.

MBK is a privately held real estate development firm with roots in the business dating back to 1996. MBK's extensive activities through its operating divisions, along with the size and scale of our development and building activities represent the continuation and commitment to American enterprise.

Job Description

Job Summary:
The Senior People & Culture Coordinator is responsible for executing essential administrative and compliance processes. The P&C Coordinator has a strong working knowledge of a wide variety of HR topics, and a flexible problem-solving mindset to productively manage support tasks, contribute to a compliant and efficient HR function and serve as a reliable resource to employees in alignment with MBK polices, principles and core values.

Duties & Responsibilities:

• Oversee general inquiries via the HR shared inbox and collaborate with the appropriate team members for resolution.

• Administer unemployment claims by collaborating with the involved parties, responding to all requests for information, preparing necessary documentation, and representing the company during unemployment hearings.

• Ensure HR compliance by maintaining all electronic personnel records in adherence to federal, state, and local regulations, and assist with furnishing personnel files upon request.

• Manage the distribution and upkeep of required labor law postings across all locations.

• Partner with legal to compile all necessary personnel files and supporting documentation related to open matters.

• Assist with the employee separation process, ensuring timely and accurate processing of terminations, coordinating exit communication to necessary parties, and assisting with the collection of equipment.

• Collect, organize and distribute all HR related mail to the appropriate parties.

• Monitor employee changes in Workday and process approvals in the system.

• Assist with data entry in Workday, to include processing transfers, promotions, manager changes, and ad hoc corrections.

• Complete quarterly org chart updates for senior leadership.

• Generate routine and ad-hoc reports, presentations, and resources for management, as requested.

• Assist with compliance and data audits to ensure legal compliance and data integrity.

• Collaborate across departments to support HR programs and initiatives.

• Understand and comply with Federal, State, and local regulations, and company policies and procedures.

• Promote a spirit of teamwork and open communication through consistent coaching and recognition program utilization, in alignment with MBK principles and core values.

• Perform other job duties or special projects as assigned or requested.

Education and Licenses/Certifications Requirements:

• High school diploma or equivalent (GED), required.

• Bachelor’s degree in Human Resources, Business Administration, or related field or the equivalent combination of education and work experience, preferred.

• PHR or SHRM-CP, preferred.

Experience Requirements (in years):

• 1+ years of experience within Human Resources performing similar job duties required.

• 1+ years of experience with multi-site and multi-state workforces is preferred.

• CA experience at a minimum is required.

Required Competencies:

• Must have knowledge of federal, state, and local employment and labor laws (e.g., FLSA, EEO, ADA, etc.).

• Must demonstrate unwavering commitment to confidentiality and the ability to exercise discretion when handling sensitive employee information and ER matters.

• Demonstrated proficiency using a PC, with Microsoft Office Suite (e.g., Word, Excel, Outlook, Email, etc.), with HRIS, preferably Workday and standard office equipment.

• Must complete required Background clearances.

• Must have excellent written and verbal communication skills, including the ability to speak, write and read English and the ability to articulate complex HR concepts clearly and professionally to diverse audiences.

• Must present a positive and professional image and possess a high degree of emotional intelligence with proven ability to interact tactfully and effectively with all levels of personnel, leadership, and visitors at all times.

• Must possess strong problem-solving, organizational, and time management skills with the proven ability to prioritize and manage multiple competing deadlines.

• Must be self-motivated, demonstrating the ability to take ownership of tasks and work independently with minimal day-to-day supervision.

Physical Demands & Work Environment:

• Must be mobile and able to perform the physical requirements of the job, including walking, bending, kneeling, squatting, pulling, reaching overhead, and repetitive motion.

• Ability to operate a motor vehicle, and move intermittently throughout the workday, in the corporate office or a community, and between neighborhoods.

• Ability to lift and carry up to 20 pounds, as necessary.

• Ability to sit and work at a computer for prolonged periods.

We offer a rich benefits package comprising of the following: competitive salaries with opportunities for growth; 401(k) retirement plan with up to 4% employer matching; comprehensive industry leading medical, dental and vision insurance; company-provided life, disability and AD&D insurance; flexible spending accounts, generous paid time off including vacation and sick time, holidays, and bereavement leave; and a variety of programs including leadership development, training, and personal coaching; education loan assistance and scholarships; daily living, financial and legal services; childcare and eldercare assistance; employee discounts; and health and wellness resources that include virtual yoga, mindfulness, and financial readiness for employees and their family members.

If you are ready to meet the challenges of this critical role, we want to hear from you!

MBK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or other protected reason. Our company is committed to providing access, equal opportunity and reasonable accommodation for qualifying individuals in employment, its services, programs, and activities. To request reasonable accommodation, contact View email address on aiapply.co.

Regulatory Disclosures for Senior Living Communities with Medicaid Residents: An “Excluded Party” is a person that the federal or state government found not eligible to provide care and services in a facility that receives Medicare or Medicaid funding. If employed at one of our senior living communities that receives Medicare or Medicaid funding, team members must not be considered an “Excluded Party” as defined by the U.S. Department of Health and Human Services, any state Medicaid Programs, and any additional federal and state government contract programs. If, as a team member, you learn that you are an Excluded Party at any time, you must present your Excluded Party notice letter to your supervisor immediately.

Other Regulatory Requirements: If employed at one of our senior living communities, team members must continually comply with certain laws and regulations that impact the company, including, but not limited to, as applicable, state licensing regulations, the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Resident Rights as defined by the U.S. Department of Health and Human Services, and any other federal or state laws relating to team members’ professional licenses.

HIPAA Disclosure:

All Team Members prior to commencing employment and once employed must not be considered an “Excluded Party” as defined by the Medicare and state Medicaid Programs as well as other federal and state government contract programs. If as an associate you learn you are an Excluded Party, you must present your Excluded Party notice letter to your supervisor immediately. An Excluded Party is a person that the federal or state government found not eligible to provide care and services in a Community that receives Medicare or Medicaid funding. In addition, at all times, during your employment, all associates must be in compliance with certain laws and regulations that affect the company, including but not limited to Resident Rights, HIPAA, State licensing regulations, and those laws relating you an associates’ professional license.