High School Admissions Coordinator

Job Description

Job Description

Description:

Job Summary

St. Domonic Savio Catholic High School is seeking an Admissions Coordinator for the 2026-2027 school year. The Admissions Coordinator fulfills the mission of the Catholic school by providing administrative assistance to the Director of Admissions at St. Dominic Savio Catholic High School. The Admissions Coordinator has decision making responsibilities within essential job functions, in keeping with school policies. The position is hired and evaluated by the President and reports regularly to the Director of Admission at St. Dominic Savio Catholic High School. 

Ministerial Character

 

Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations. Pastors and school administrators serve as leaders of the schools to make Christ's mission present and enduring in the schools. In order to fulfill Christ's mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ's mission and entrusting to them various responsibilities.

Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description. The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.

Requirements:

Essential job functions

• Supports and upholds the philosophy of Catholic education and the mission of the school.
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese.
• Create new applicant files for admissions review and monitors incoming documents including: applications, application fees, birth certificates, baptismal certificate, standardized test scores, screening tests, immunizations, report cards and teacher recommendations. 
• Reviews online applications, edits for proper format according to school requirements, updates checklists as documents are received, prints applications for permanent records, and imports application into Ren Web. Monitors for missing documents. 
• Assists in the review, final processing and importing of online enrollment packets into Ren Web, making corrections as needed, and including confirmation receipt of final transcript and new student medical records for Savio. 
• Assists in maintaining the accuracy of student/family database in Ren Web according to school requirements. 
• Upon enrollment, creates permanent and medical files for new students, monitors for missing documents and communicates with parents. 
• Provides school nurse with the completed new student medical files. School nurse will review the records for compliance and communicate directly with the parents of those students that are not in compliance. 
• Separates special education testing, psychological exams, and accommodation documents, then provides this information to the School Counselor and Learning Support Coordinator. 
• Separates special education testing, psychological exams, and provides to the School Counselor and Intervention Coordinator.
• Supports parish communications as needed. 
• Assists in the review, assembling and distribution of materials and documents for prospective and new incoming families. 
• Assists with the coordination of admission events for Parent Information Sessions, Open House and Middle School recruitment events; setting up signs, making folders and labels. 
• Keeps accurate inventory of Savio promotional items and office supplies.
• Represents the school at local high school fairs.
• Gives school tours as needed.
• Pulls withdrawn students’ permanent and medical files from currently enrolled files.
• Meets staff development guidelines as set forth by the Diocese/local administration.
• Demonstrates professionalism in conduct, demeanor, and work habits.
• Maintains a work schedule that maximizes availability to the school, students and staff
• Collaborates with others to enhance the work environment.
• Communicates effectively with others and responds to messages in a timely manner. 
• Conferences with others upon request and responds to messages in a timely manner
• Attends and participates as needed in faculty meetings, professional organizations and community events. 

Minimum qualifications

Education/Certification:  

• High School Diploma

Experience: 

• Bookkeeping, database 

Certifications and Training:

• Valid Texas driver's license.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

Knowledge, abilities, and skills

• Knowledge of the basic teachings of the Catholic Church 
• Able to serve as a professional ambassador and representative of the school 
• Able to communicate effectively in both written and verbal form 
• Able to work well with others in the school community
• Skill in handling multiple tasks simultaneously 
• Skill in organizing and relating information in an understandable format
• Skill in job appropriate technology 
• Skill in critical thinking and planning
• Proficient in Word, Excel and PowerPoint

  Working Conditions

• All employees of the school are engaged in ministry and closely tied to the principal in the exercise of the principal’s ministry and obligations to the school.
• The school is an at-will employer.
• Working in a fast-paced environment with priorities and plans that may change rapidly.
• Will be participate in religious ceremonies, conduct, and speech including Christian prayer and Catholic liturgical celebrations. Staff meetings and other functions may open and close with Christian prayer.
• Will be required to adhere to established dress codes and conduct standards.
• All buildings and vehicles owned by the school are tobacco free.
• May be required to use personal or school vehicles to drive to off-site locations.
• Must maintain a work schedule that maximizes availability to students, parents, colleagues, and administration.

Employee Certification

All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin. Texas is an “at-will” employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.