Discipline /Attendance Administrative Assistant

Discipline Attendance Clerk (School Based)

Reports To: School Principal

Position Type: Classified / Non-Contracted

FLSA Status: Non-Exempt

Days Worked: 190 Days (10 months)

Job Qualifications

Education: High school diploma, associate's degree, and/or related experience preferred.

Certification or Licensure: None

Skills: Ability to perform clerical skills, such as typing, word processing, filing, and answering phones. Knowledge of basic office machines. Ability to communicate effectively and courteously with the public, students, parents, and school staff. Demonstrated skills in oral and written communication. Demonstrated organizational skills. Ability to exercise independent judgment to follow through on matters to ensure that tasks are successfully executed. Ability to work across functional boundaries and interact with employees at all levels of the organization. Ability to demonstrate technology skills and familiarity with Microsoft Office applications.

Work Experience: Two years of office or clerical experience preferred. Experience in a school setting preferred.

Primary Duty

This position is responsible for serving as a receptionist and providing clerical support for the tracking and maintenance of student attendance records in support of teaching and learning.

Essential Duties and Responsibilities

1. Perform clerical duties for the school including maintaining discipline and attendance reports.
2. File discipline and attendance materials, records, reports, and correspondence in a timely manner.
3. Maintain and organize records for all incoming students.
4. Prepare daily absentee reports and distribute the report to teachers.
5. Maintain a daily record of attendance and total enrollment and communicate this information with the appropriate parties.
6. Complete absence verification calls to parents and issue tardy notices.
7. Prepare data for tribunals, court referrals, and hearings.
8. Type attendance warning letters.
9. Identify issues and reports to administrators in a timely manner.
10. Handle student excuses and early dismissals.
11. Maintain the sign-in/out registration process for students.
12. Prepare vandalism reports.
13. Process information requests accurately and quickly as assigned.
14. Operate and maintain routine office equipment.
15. Communicate with all parties in a businesslike, courteous, and efficient manner.
16. The employee shall carry out such other and further duties, whether specifically listed above or not, as are assigned or required by such employee's supervisor, other appropriate school personnel, law board policy administrative regulation, the department handbook, as are reasonably necessary to the efficient operation of the school system and its mission.

Work Environment / Physical Demands

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.

The employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to walk, stand, and sit.