Office Manager / Executive Assistant

Hours
Full Time, Monday through Friday

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Full-Time/Part-Time
Full-Time

Shift
-not applicable-

Location
Pennswood Village

Description

Office Manager/Executive Assistant

Pennswood Village, a Senior Living Community located in Newtown, PA, Bucks County, is seeking an experienced Office Manager / Executive Assistant to support our Executive Team and oversee the day-to-day operations of the Administration Office. This position is 100% on-site.

This administrative role for someone who enjoys working in a fast-paced, collaborative environment and has a proven ability to manage executive priorities, coordinate schedules and meetings, supervise staff, and maintain the highest level of confidentiality.

Schedule

Full-time

Monday through Friday

Daytime Hours

Benefits

Pennswood Village offers a comprehensive benefits package, including medical, dental, vision, paid time off, retirement plan, employer-paid life insurance, employee assistance program, and more.

What You'll Do

• Support the CEO and Executive Team with calendars, meetings, and special projects.
• Manage the daily operations of the Administration Office.
• Supervise and support the Administration Associate.
• Coordinate Board of Directors and committee meetings.
• Oversee meeting room scheduling and meeting logistics across the organization.
• Prepare and proofread reports, presentations, correspondence, and publications.
• Maintain confidential corporate records and organizational policies.
• Support resident communication platforms and assist residents, visitors, Board members, and staff.
• Coordinate organizational events and community partnership activities.

What We're Looking For

• 10+ years of administrative, executive support, or office management experience.
• Supervisory experience preferred.
• Strong Microsoft Office skills.
• Exceptional organization, communication, and proofreading skills.
• Ability to prioritize multiple projects while maintaining accuracy and confidentiality.
• Professional judgment and a customer-service mindset.

If you're an experienced administrative professional looking for a position with variety, responsibility, and the opportunity to make a difference, we'd love to hear from you.

Position Requirements

What We're Looking For

• 10+ years of administrative, executive support, or office management experience.
• Supervisory experience preferred.
• Strong Microsoft Office skills.
• Exceptional organization, communication, and proofreading skills.
• Ability to prioritize multiple projects while maintaining accuracy and confidentiality.
• Professional judgment and a customer-service mindset.

Salary

About the Organization
Pennswood Village is a nationally respected Senior Living Community (CCRC) for people 65 and over. Nestled in the beautiful countryside of Bucks County, PA, Pennswood is a dynamic community designed for individuals who want a lifestyle with independent services and health care choices on one site.


Our campus is rich with opportunities for physical, intellectual, social, and spiritual growth with ongoing activities and educational programs. Nearby historic Newtown offers fine shops and restaurants. Philadelphia, Princeton and New York City are within easy access.


Our attractive 311 garden apartments come in a variety of sizes from studio through two-bedroom with den. They include all the amenities you would expect, dining options, as well as weekly housekeeping and maintenance.

Our employees at Pennswood Village are our most important resource and we continuously endeavor to be an employer of choice. Pennswood employees appreciate the lively community environment. They enjoy the interaction with residents and fellow employees.

We value a high-quality work experience for staff by encouraging and supporting our employees in continuing their personal and professional education. Our Quaker values show us our lives together are enriched through diversity - we welcome women and men of all races, colors, religions, national origins, and sexual orientations.


This position is currently accepting applications.