Administrative Assistant - Accounting

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF Trucks. PACCAR is a global technology leader in the design, manufacture and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR designs and manufactures advanced diesel engines andalso provides customized financial services, information technology and truck parts related to its principal business.

On highways, construction sites, city streets, logging roads - everywhere our customers earn their living - Peterbilt's red oval is a familiar symbol of performance, reliability and pride. Peterbilt has reigned as America's premium quality truck manufacturer since the company's founding in 1939. Our dedication to deliver products and services focused on improving customers' performance, image, profitability and peace of mind truly makes Peterbilt the Class of the Industry.

• Provide executive administrative support including: travel planning, meeting planning, answering calls, preparing/managing correspondence, managing project files/documents and ordering office supplies for Controller's Team (and other senior executives as needed)
• Assist with Controller's Outlook calendar
• Compile & distribute monthly reporting package for accounting organization
• Assist with executive incentive compensation processing (goal letters, mid-year status updates, year-end attainment), including managing files, updating Excel tracking spreadsheet, processing edits to Excel templates, proofing, etc.
• Process Bi-Weekly Payroll for Division, which includes ensuring all timesheets are properly filled out.
• Assist with expense reports for Controller and support accounting team with various Concur expense report audits
• Assist with preparing/editing PowerPoint slides for management presentations
• Collaborate with other executive admin assistants and provide back-up and assistance as needed
• Perform other administrative and accounting duties as assigned to support Peterbilt Division

• High School graduate or equivalent required; BA/AA accounting/business degree strongly preferred
• Minimum of 1-3 years' experience supporting financial executives in an administrative role
• Ability to work independently and manage multiple deadlines with changing priorities
• Excellent PC skills required (Excel, Word, PowerPoint, Outlook, Concur)
• Ability to maintain confidentiality is essential
• Demonstrated strong verbal and written communication skills
• Excellent organizational skills and detail oriented
• Possess a professional demeanor and ability to professionally interact with all levels of management and representatives of the company as well as dealers and customers

• As a U.S. PACCAR employee, you have a full range of benefit options including:

  • 401k with up to a 5% company match
  • Fully funded pension plan that provides monthly benefits after retirement
  • Comprehensive paid time off - minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time
  • Tuition reimbursement for continued education
  • Medical, dental, and vision plans for you and your family
  • Flexible spending accounts (FSA) and health savings account (HSA)
  • Paid short-and long-term disability programs
  • Life and accidental death and dismemberment insurance
  • EAP services including wellness plans, estate planning, financial counseling and more
  • This position is also eligible for a holiday gift.

PACCAR is an E-Verify & Equal Opportunity Employer/Protected Veteran/Disability corporation.Peterbilt promotes Diversity and Inclusion through mentorship, events, and affinity support groups - The Diversity Council, Peterbilt Women's Initiative (PBWIN), Veterans Group, Peterbilt Black Organization for Leadership & Development (B.O.L.D.),and ADVOCATE (an LGBTQ+ support group).

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