Assistant Principal Secretary

Secretary, Assistant Principal, High School

Reports to: Principal/Assistant Principals - Pay Grade: C&I Aide, Secretary I

Dept./School: High School - Date Revised: Rev. 06/04/2018

Primary Purpose:

Ensure efficient operation of campus office and provide clerical services for school's administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Experience:

One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using a personal computer.
2. Maintain school calendar of events.
3. Provide clerical assistance to the assistant principals.

Reception and Phones

1. Schedule meetings and appointments and maintain a calendar for assistant principals.
2. Assist students, teachers, and parents as needed.
3. Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

1. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
2. Receive, store, and issue supplies and equipment.

Other

1. Assist with coordination of faculty meetings and campus activities.
2. Prepare graduation program and senior lists.
3. Update student handbooks.
4. Prepare beginning of school year and end of school year documentation.
5. Sort, distribute, or deliver mail and other documents.
6. Maintain confidentiality.
7. Perform other duties as assigned by Principal/Assistant Principals

Supervisory Responsibilities:

None

Equipment Used: Personal computer, printer, copier, fax machine, calculator, and walkie-talkie.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of a computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.