Permit Coordinator

Job Description

Job Description

About Us: Stimulus Technologies is a leader in technology services, dedicated to bridging the digital divide in underserved communities. With operations across California, Missouri, Nevada, New Mexico, and Oregon, we deliver high-speed, reliable connectivity that transforms lives and businesses. We also offer IT, VoIP, and CyberSecurity services to a range of clients.

Position Overview

As the Permit Coordinator , you keep fiber deployment projects on schedule by handling the day-to-day work of the permitting process: preparing and tracking applications, following up with agencies, maintaining mapping and trackers, and coordinating with field teams and the engineering firm.

The permits you help move through the pipeline clear the way for Stimulus's BEAD-funded fiber builds across rural Oregon. You'll work under the direction of the Permitting Manager, executing the standards and processes they establish while flagging issues, rejections, and bottlenecks before they slow a project down.

For the right candidate, this is a hands-on execution role with a clear path to grow into greater ownership over time. If you're organized, detail-oriented, and looking to build a career in telecom or utility permitting, this is a strong place to learn the function from the ground up alongside an experienced Permitting Manager.

Essential Functions

Project Startup

• Gather and document permitting requirements for each entity and project as directed by the Permitting Manager.
• Support the Permitting Manager in building and maintaining working relationships with permitting agencies.
• Assist in establishing permitting deliverable requirements in coordination with the internal and external engineering teams.
• Create and update the permitting submittal schedule and tracker for assigned projects.
• Help develop and maintain the list of permits required for each project or sub-project.
• Create and update permitting boundary and constructability maps for the field teams.
• Maintain permitting trackers required for each assigned project.
• Apply permitting QC checklists to submittals to uphold quality and consistency.

In-Process Permitting

• Communicate with permitting agencies regarding routine status updates and projected approval dates.
• Conduct regular follow-up with agencies to keep permits moving through the approval pipeline.
• Prepare permitting packages, applications, and supporting documentation for the Permitting Manager's review before submission.
• Submit completed, approved permitting packages to agencies.
• Update permitting mapping on a regular basis for accuracy and validity.
• Maintain and update permitting trackers and spreadsheets for completeness.
• Coordinate with the field team and the engineering firm to gather information missed during field staking.
• Flag permitting rejections to the Permitting Manager and document the details for root-cause review.
• Provide regular status updates to the Permitting Manager on assigned permits and projects.
• Assist in processing invoices from pole owners and permitting agencies.
• Tally poles against application areas to support invoice review and payment coordination.
• Assist in preparing make-ready estimates and pole application submittals for the Permitting Manager's approval.
• Support the Permitting Manager with permitting activity details needed for state and federal grant program reporting.

Post-Approval

• Distribute licenses and approvals from agencies to the field team promptly upon receipt.
• Update mapping and spreadsheets upon new approvals and transmit to the field team and Project Manager.
• Contact permitting agencies or applicable bodies to confirm completion of construction on each permit as required.
• Assemble and archive permit closeout documentation.

Education and Experience

Required

• High school diploma or GED; associate or bachelor's degree preferred.
• 1+ years of experience in permitting, right-of-way administration, or utility/telecom construction support.
• Working familiarity with GIS or mapping software.
• Proficiency with Microsoft Office Suite.
• Strong organizational skills with the ability to track multiple permits and deadlines simultaneously.
• Clear written and verbal communication skills for agency and internal correspondence.
• Valid driver's license.

Preferred

• Exposure to right-of-way, railroad, DOT, or municipal permitting workflows.
• Familiarity with pole attachment licensing and make-ready coordination.
• Experience with fiber-to-the-home (FTTH) or FTTP deployment projects.
• Familiarity with permitting tracking tools such as Quickbase, Vetro, or Omnia.
• Basic awareness of NEPA, NHPA and Section 106, or tribal permitting processes.

Alignment with Core Values

At Stimulus Technologies, our core values define how we work. The ideal candidate will demonstrate:

• Driven to Grow – Continuously seeks to develop professionally, stays current with industry practices, and pushes to improve processes and outcomes.
• See a Need – Fill a Need – Proactively identifies gaps, obstacles, or opportunities and takes action without waiting to be asked.
• Elevate Others – Shares knowledge freely and actively contributes to a positive and collaborative work environment.
• Extreme Ownership – Takes full accountability for results, decisions, and mistakes; does not deflect blame or make excuses.
• Celebrate Success – Recognizes the contributions of teammates and fosters a culture where wins are shared.

Stimulus Technologies is an equal opportunity employer. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.