PROJECT ADMINISTRATOR

We are seeking a detail-oriented and organized Project Administrator to support Project Managers and ensure the administrative side of projects runs smoothly.

Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.

This role is ideal for someone who is highly organized, customer-service focused, and comfortable managing multiple priorities in a fast-paced office environment.

The Project Administrator will serve as an important point of contact for customers while assisting with contracts, invoicing, job documentation, payments, and other administrative processes.

Responsibilities

• Assist Project Managers with day-to-day administrative duties and project processes
• Maintain accurate and up-to-date job information and documentation
• Prepare contracts, invoices, and other project-related paperwork
• Audit completed jobs to ensure information is accurate and complete
• Serve as a point of contact for customers and facilitate professional communication, both verbally and in writing
• Answer incoming phone calls and direct customers to the appropriate Project Manager or staff member
• Communicate and coordinate with insurance and mortgage companies
• Collect and apply customer payments to accounts
• Assist the Accounts Payable team with entering purchase orders
• Maintain organized records and documentation
• Meet deadlines and prioritize multiple tasks while maintaining accuracy
• Provide professional and responsive customer service throughout the project process Qualifications
• Strong written and verbal communication skills
• Previous experience answering phones and directing calls in a professional office environment
• Knowledge of QuickBooks
• Strong computer skills and ability to learn new software and systems
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Customer-service oriented with a professional and friendly demeanor
• Dependable, responsible, and able to work effectively as part of a team
• Ability to work independently while supporting Project Managers and other departments By applying for this job, you agree to receive calls, Al-generated calls, text messages, or emails from Synerfac Technical Staffing and our contracted partners.

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