Department Administrative Assistant

Administrative Support Position This part-time position requires a dedicated individual to provide comprehensive administrative support to the department, ensuring smooth operations and efficient coordination of tasks. Required Skills & Qualifications 3 to 5 years of strong general office or department support experience. Excellent verbal, written, and interpersonal skills. Excellent customer service skills. Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word). Strong ability to work independently and with other team members. Prior work experience at the client or in the client's industry. Applicants must be able to work directly for Artech on W2. Preferred Skills & Qualifications Basic Japanese skill is a plus but not mandatory. Day-to-Day Responsibilities Arrange and set up meetings, including weekly and monthly department meetings and events. Submit and track purchase requisitions, reconcile purchase orders with actual expenditures. Receive invoices and confirm payments. Prepare and submit monthly accruals. Set up new hires, including account and equipment preparation. Make travel arrangements for team members. Prepare for visitors, including account setup and badge requests. Maintain and update the Assistant Reference Manual. Maintain the office supply room and manage supply orders. Distribute mail.