Asset Accounting Specialist

Job Description

Job Description

Position Overview: This position is responsible for the administrative and accounting functions of the Asset Department ensuring that project spend is properly approved, spending monitored and reported; contracts and compliance documents are properly executed; and asset data and information is properly maintained in CF's systems of record.

What you will do:

• Provide setup of construction projects and on-going budget maintenance in Oracle Project Module
• Accurate Data entry of budget details from approved capital and major repair expenditure projects.
• Maintain schedules and project work orders assigned to site supervisors according to project timelines for both planned and unplanned projects
• Administer supporting documents for project managers such as electronic project files, purchase orders, contracts and project transaction reports
• Review, code and ensure proper approvals for all invoices prior to payment, support of PO system and account reconciling based on approved budgets, when applicable issue lien waiver.
• Obtain and process necessary paperwork for new contractors which include W9, ACH, sales and excise tax numbers, certificate of insurance and certificate of authority
• Administer and document all phases of construction contracts, including insurance and lien waivers to minimize company risk
• Coordinate and maintain all aspects of insurance documentation to include insurances from our contractors. Work with company insurance representatives to obtain insurance documentation acceptable to Christensen Farms policy requirements
• Assist with all aspects of contracts with site supervisor and business development administrator.
• Maintenance, scanning and retrieval of our construction electronic filing system
• Create, review and post all project related work orders and bookings
• Schedule and agenda creation for bi-weekly and monthly construction department meetings
• Review and update project management processes on a yearly basis to ensure content is current for yearly training and upload into the LMS
• Track asset information in Fixed Asset system, assisting with reporting and reconciling of construction spend; preparing journal entries as directed
• Understand the controls and processes of construction project management and provide process improvement suggestions as well as communicate and implement efficiency and effectiveness measures
• Provide support to the Accountants and Construction Project leadership; responding to questions, requests for information and implementing process changes and controls
• Process invoices for payment and support Accounts Payable as needed
• Prepare and coordinate forecasts of estimated project spend, project closure dates and assisting in the annual planning process
• Prepare and route capital request forms and accompanying documents for approval
• Prepare and analyze actual capital and major repair project costs vs. budgeted to assist in identifying issues or needed process improvements upon project closure with accounting
• Maintain Field Service Asset data to ensure accurate and current information
• Provide excellent customer service to both internal and external customers

Repair/Maintenance:

• Maintain working relationship with Maintenance and Repair Dispatcher regarding contractor relations and cross departmental work with M and R Department
• Assist M & R Operations Coordinator with Field Service KPI's associated with Construction projects

Safety:

• Administer all safety boot vouchers for new hires and annual boot truck visit

General Responsibilities:

• Perform related duties and projects as assigned
• Provide customer service support for any Field Service-related issues or process questions.

What You Offer Us:

• Bachelors or Associate in Accounting or Business degree is preferred, but will consider relevant work experience or other education as well.
• Strong knowledge of business operations with the ability to support both planned and unplanned projects.
• Proficiency in Microsoft Word, Excel, and Outlook and familiarity with accounting and/or procurement systems.
• Attention to detail in managing project budgets, invoices, contracts, and compliance documents.
• Ability to analyze project costs, track asset data, and assist with reconciliations and reporting.
• Organizational skills to maintain accurate project files, schedules, and work orders.
• Communication skills to collaborate with project managers, supervisors, contractors, and cross-departmental teams.
• Dependability and accountability in supporting accurate, efficient financial and operational processes.
• Proficiency in English required

What We Offer You:

• Join a respected, family-owned leader in pork production with a 50-year legacy of innovation, integrity, and animal care.
• Take advantage of hands-on leadership opportunities, ongoing training, and clear career advancement paths within a collaborative team environment that values hard work, accountability, and personal growth across all levels of farm operations.
• We offer a comprehensive benefits package including health, dental, vision, a flexible spending account (FSA), life insurance, short-term disability, long-term disability, a 401(k) plan, paid holidays, paid time off bank, an employee assistance program (EAP), and more.
• Be an active part of an organization that gives back to the community in many ways – including feed programs that support local farms, food shelf programs, food support for veterans, agriculture education and promotion, FFA/4H support, charitable contributions, etc.
• A company that has a passionate purpose for food safety, animal welfare, and for living its core values every day – respect, integrity, excellence, adaptability, and innovation.
• A culture that fosters employee growth, hybrid work options, promotion from within, and a highly team-oriented workplace environment.
• The targeted base pay range for this role is $22 to $27 per hour with this range reflecting differences in candidate knowledge, skills, and experience.

Reports to: Controller and Treasurer

Christensen Farms promotes a culture of inclusion and strives to attract a diverse set of candidates for each of our open positions. We are an equal employment opportunity employer and proud to offer employment and growth opportunities to all candidates without regard to race, color, ancestry, religion, gender, national origin, pregnancy, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.