Payroll Specialist

POSITION RESPONSIBILITIES

Responsibilities:

• End to end processing of either the Bi-Weekly or Semi-Monthly payroll.
• Establish and manage the Kronos process. This includes partnering with various department timekeepers and managers to provide best practice based on organizational, contractual and regulatory policies.
• Maintain the pay and work rules based on the various union and organizational policies; pay codes accessibility and usage.
• Assist department timekeeper/managers in maintaining work schedules and time off processing rules.
• Understanding the different Pay Codes, Rounding Rules, Exceptions, Overtime, Shifts, Holidays, and other exception pay codes to provide guidance to all users.
• Based work on EPAF submission of changes, manually updating the system for changes in user access i.e. new managers (internal or external), employee transfers, and FOPAL (account) changes.
• Provides exceptional client support by providing timely response and resolution for timekeeping issues.
• Review data during each workweek and liaise with departments to ensure data accuracy.
• Notify employees and managers of upcoming approval deadlines in accordance with the payroll processing calendar.
• Review timecards for approval and notify managers of non-compliance with established deadline.
• Assign sign off to all approved timecards in preparation for processing.
• Create and process payroll integration files to update labor level changes into Kronos prior to beginning each payroll process.
• Review of data entry in Banner for payroll preparation for deductions related to E-Class changes, hires, and terminations.
• Create integration of final Kronos file for transfer into Banner for processing.
• Oversee accrual process for employees who receive prorated time off allowance.
• Work collectively with the Benefits staff in processing LOA time.
• Train user community on appropriate use and roles within the Kronos system (employee versus approving manager).
• Creating timekeeping related reports and troubleshoot reporting issues.
• Participate in Kronos and Banner testing.
• Support all internal and external audit efforts.
• Prepare ACH file and print Summary Reports for direct deposits and checks.
• Review garnishment files for payment through Accounts Payable.
• Prepare and process manual checks and voids into Banner as needed; maintain log and files for same.
• Assist with the year-end process for W-2 reporting, including running, and analyzing reports and performing any necessary updates.
• Other duties as assigned by Payroll Manager.

QUALIFICATIONS

Experience and Educational Background :

• Bachelor's Degree in Accounting, Finance Business Administration,or Human Resources is required; Equivalent combination of education and payroll/timekeeping experience may be considered;
• At least 2 years prior related experience in a payroll department required.
• Prior experience with Kronos is a must.
• Prior experience with Banner is a plus.

Skills and Competencies:

• The successful candidate should possess the ability to work collaboratively multi departmentally and manage numerous projects simultaneously.
• Must be able to work under pressure while managing numerous deadlines and communicate well both verbally and in writing.
• Strong analytical skills, attention to detail, strong verbal and written communication skills are essential.
• Proficiency in Microsoft Office particularly Word and Excel.
• Ability to quickly learn and utilize new systems.
• Demonstrated commitment and track record in implementing continuous improvement techniques and processes.
• Demonstrated outstanding skills in human resources management and service delivery.
• Professional and always adhere to strict pay processing guidelines.
• Ability to research Human Resources Policies and Procedures to answer employee questions regarding Time and Attendance.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is listed below. Albert Einstein College of Medicine considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.

Minimum Salary Range

USD $72,500.00/Yr.

Maximum Salary Range

USD $75,000.00/Yr.