Associate Director, Project Management

Associate Director, Project Management

Chicago, IL

The hub of the agency wheels. Expert in the process and seeker of continuous improvement. Strategic problem solver. Motivator, coach and mentor for people, ideas and solutions. Practitioner for creativity and the pundit of the when, how, where and who.

This is a BarkleyOKRP Associate Director of Project Management. And the best part about all of it? They get to work with some of the most talented, driven, engaging and creative folks in the industry. Win/win/win, if you ask us.

So… if you think you have what it takes to saddle up and join a team of driven creators and doers, send us a note. In a timely, organized manner, of course.

Responsibilities:

• Drive efficiencies in all project deliverables across multiple projects and brands, simultaneously
• Partner within the Brand Operations team to allocate and manage resources by project and account, including any temp and/or freelancing needs
• Own, maintain and report on project plans, status, and hot-lists for every project and/or account assigned
• Be an expert in all Brand Operations practices and able to manage large clients and complex projects utilizing cross-functional teams
• Schedule and lead weekly internal/external (client-facing) status meetings
• Track key decisions and prioritizations that impact project budget, cadence, scope, and/or timelines
• Facilitate the adherence to established processes to ensure key milestones, artifacts and ceremonies are completed
• Develop a deep understanding of agency capabilities and skill-sets to ensure project success. Contribute to new business and agency-wide initiatives.
• Collaborate with account management to define scopes, deliverables and estimations for all new projects or out of scope work
• Continuously provide transparency with key stakeholders (internal and external) to mitigate risk to budget, scope and timelines
• Ensure all project objectives and deliverables are clearly documented, approved, and delivered to meet clients' needs and expectations
• Support teams to define and measure project success using metrics, tools and resources
• Assist with interviewing, training and onboarding new Brand Operations partners
• Capable of managing a direct report and providing guidance and leadership to contribute to their career growth
• Institute the adoption and adherence of new/existing processes and standards agency wide

Qualifications:

• Bachelor's degree from a four-year college or university required
• Minimum of 8 years of related experience and/or training; or equivalent combination of education and experience required
• Desire to coach, mentor and lead team members
• Experience assembling and managing schedules with multiple dependencies and stakeholders simultaneously
• Passion for empowering partners and clients with a seamless experience through process improvement and standardization
• A professional presentation and strong personal presence are required
• Must possess outstanding interpersonal skills as well an articulate, friendly, "whatever it takes" service-minded attitude, along with a strong work ethic
• Cross-media experience preferred
• PMP, Six-sigma, ScrumMaster certifications are highly desired
• Must possess positivity, high energy, and a solid confidence level
• Ability to establish and build productive relationships quickly with diverse personalities in order to meet adapting project demands
• Excellent analytics mentality - telling stories with data and facts

BarkleyOKRP's Commitment to Diversity, Equity, Inclusion + Belonging

• At BarkleyOKRP, DEI+B drives work that matters. We believe people and creativity are made of the same substance, and when every perspective is valued, the impact is stronger. We build belonging as a business strategy, power inclusive creativity that delivers measurable results, and hold ourselves accountable as a B Corp committed to progress over performative intent. When people are valued, the work carries greater impact.