Project Billing Specialist

Project Billing Specialist

Prepare and issue accurate invoices to clients based on project milestones and contract terms. Review and verify billing data, including project costs, time sheets, and expense reports. Monitor accounts receivable and follow up on outstanding invoices, ensuring timely resolution of billing discrepancies and responding to client inquiries promptly. Collaborate with project managers and other departments to ensure accurate and timely billing. Maintain and update billing records and client information in the accounting system. Generate and analyze billing reports to identify trends and areas for improvement. Assist with month-end and year-end closing processes, ensuring compliance with company policies and industry regulations.

Responsibilities

• Prepare and issue accurate invoices based on project milestones and contract terms.
• Review and verify billing data, including project costs, time sheets, and expense reports.
• Monitor accounts receivable and follow up on outstanding invoices.
• Resolve billing discrepancies and respond to client inquiries in a timely manner.
• Collaborate with project managers and other departments to ensure accurate and timely billing.
• Maintain and update billing records and client information in the accounting system.
• Generate and analyze billing reports to identify trends and areas for improvement.
• Assist with month-end and year-end closing processes.
• Ensure compliance with company policies and industry regulations.

Essential Skills

• Proven experience as a Billing Specialist or in a similar role, preferably in the engineering or construction industry.
• Strong understanding of billing processes and accounting principles.
• Experience with Microsoft Dynamics.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• 2+ years of billing experience.
• 2+ years of experience creating invoices from an A/P and A/R perspective.
• 1+ years of change orders experience.

Additional Skills & Qualifications

• Background in the AEC industry.
• Experience with project setup and billing, including cost plus, fixed fee, and time and material.

Work Environment

This position is 100% remote, offering flexibility and the potential to transition to a permanent role. Every six months, performance assessments are conducted to evaluate the potential for permanent placement.

Job Type & Location

This is a Contract position based out of Sparks, MD.

Pay and Benefits

The pay range for this position is $28.00 - $34.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jul 27, 2026.