Administrative Early Childhood Developmental Specialist (ECDS)

Job Description

Job Description

The Administrative Early Childhood Developmental Specialist (ECDS) position will assume complete responsibility for the classrooms, including supervision of all Lead Teachers, Classroom Technicians, and Lead Teacher/ECDSs working in the classrooms. The Admin ECDS is responsible for ensuring all required classroom documentation, including the annual Individualized Treatment Plan, is timely and accurate. This position will ensure the appropriate developmental testing is completed on all new/potential patients and annually for enrolled patients. This position will also ensure appropriate habilitation services in areas of cognition, communication, social/emotional, motor and adaptive skills; or to reinforce skills learned and practiced in occupational, physical, and/or speech therapy. The Admin ECDS will assist in hiring and training new classroom staff, along with mentoring existing classroom staff. The Admin ECDS must exhibit good communication skills, leadership skills, and be able to problem solve with minimum supervision.

Summary of essential job functions

• Follow Arkids Pediatric Day Centers’ Employee Handbook, Management Policies and Procedures Manual, and Medical Policies & Procedures Manual
• Ensure all policies and procedures are implemented by staff members, maintaining compliance at all times with all regulations determined by regulatory agencies
• Maintain standards set forth by Arkansas Minimum Licensing, Division of Provider Services and Quality Assurance (DPSQA), Medicaid, Arkansas Department of Health, and all other regulatory agencies
• Develop lesson plans and distribute them to the classrooms a month in advance, and reviews them with the classroom staff
• Ensures the Tally Sheets are being completed as scheduled and checked for accuracy on Monday for the previous week, but a minimum of monthly
• Develop an Individualized Treatment Plan (ITP) for each EIDT patient within 1 week of enrollment and annually thereafter and distributes them to classroom staff as appropriate
• Update treatment plans, goals and objectives and distribute to classroom staff as appropriate
• Schedule and coordinate ITP meetings at a minimum of annually
• Programmatic management/supervision of the educational classrooms and classroom staff as it relates to implementation of each patient’s ITP
• Assists with day-to-day staffing needs and ensure appropriate supervision and adult-to-child ratios are maintained at all times
• Will assume the role of direct service provider when necessary and ensure continual supervision of children assigned to his/her care while promoting a safe, healthy environment and positive emotional climate for the classroom
• Ensure the approved developmental assessment is administered within 48 hours of being notified of a ‘refer’ on the developmental screening and annually thereafter
• Will maintain a tracker of all required documentation, updating it a minimum of weekly & submitting it to the Center Director at the end of the day each Friday
• Review classroom billing daily to ensure accuracy and completion, with hard closeout deadlines for corrections and final submissions of Wednesday at 11:00am (for F/M/T) and Friday at 11:00am (for W/Th), signing & dating classroom rosters upon review
• Responsible for ensuring all required classroom documentation is timely and accurate, including all classrooms being ‘locked’ in the billing system
• Provide guidance and supervision of classroom planning and activities
• Maintain the organization of all classroom supplies
• Develop and monitor a list of classroom supplies and submits a monthly supply request to the Center Director by the 3rd week of the month, including item numbers, if applicable
• Maintain open communication with parents/guardians, families, visitors, all Arkids Pediatric Day Centers’ staff, and contract staff
• Maintain confidentiality of patients and staff at all times
• Complete a monthly newsletter for staff and parents/guardians
• Maintain familiarity with health and safety guidelines, including standard precautions and daily operating procedures
• Immediately report any information regarding health and safety concerns to the Center Nurse and/or Center Director, or designee
• Ensure children are signed in/out of the classroom by the appropriate staff or by those designated on the pick-up list
• Display concerns for the rights of patients and families served by the Center
• Create a clean, safe, healthy and sanitary learning environment
• Review Daily Classroom Checklists for each classroom weekly
• Complete Classroom Observations on each classroom monthly
• Attend and actively participate in weekly Administrative Meetings with agenda items/updates submitted to the Center Director the day before the scheduled meeting (unless otherwise specified)
• Lead and/or actively participate in classroom staff meetings at a minimum of quarterly with agendas approved in advance by the Center Director
• Attend and actively participate in job-related functions
• Represent the program to parents/guardian, visitors and the public in a positive way
• Act as the liaison for the public school system to ensure a smooth transition for those graduating and transitioning to kindergarten
• Act as the liaison for any conferences with the local Co-Ops & public schools
• Assist the Center Director with hiring and training new classroom staff
• Assist the Center Director with training and mentoring existing classroom staff, ensuring they meet the minimum of 15 hours annually of approved PDR trainings
• Assist the Center Director in issuing disciplinary action to classroom staff
• Monitor the attendance of the classroom staff, noting call-ins, unapproved late arrivals, and early departures in the Attendance Tracker Binder
• Assume responsibility for the entire Center and staff in the absence of the Center Director
• Assist in unloading/loading the vans
• Must foster a good working relationship with the transportation vendor(s)
• Perform some housekeeping/janitorial functions as needed
• Other duties as assigned

Minimum requirements

• BSE in Early Childhood Education or a bachelor's degree and has at least one (1) of the following: Current Certification in Arkansas For Early Childhood or Early Childhood Special Education, current child development associate's certificate, current birth to pre-K credential, or documented experience working with children with special needs and twelve (12) hours of completed college courses in early childhood, child development, special education, elementary education, or child and family studies required
• Five (5) years of experience in Early Childhood Education or related field preferred
• Clear Criminal Record Check, Arkansas Child & Adult Maltreatment Regulatory Checks, FBI Regulatory Check, including National Sex Offender Registry
• May be asked to complete New Director Orientation or related course
• Pass a drug screen (upon hire, annually, and/or randomly)
• Travel as needed
• Valid Arkansas Driver's License
• Clear driving record

Abilities Required

• Ability to communicate effectively with co-workers and supervisors
• Ability to work with children
• Ability to handle multiple tasks in a very busy environment
• Ability to carry out instructions
• Ability to clean efficiently and timely
• Ability to lift up to 50 lbs
• Ability to bend, stoop, stand, walk, pull, and reach for several hours per day
• Ability to demonstrate basic computer skills
• Ability to perform and monitor large areas of work activities
• Ability to manage a large workload

* Paid Time Off, Medical, Vision, Dental, Supplemental Insurances, Life Insurance, 401K*