Assistant Project Manager - NYC Owner Rep

Assistant Project Manager (APM) – Real Estate Development

Our client is a multi-strategy real estate investment and development firm specializing in the acquisition, financing, and development of institutional-quality mixed-use and multifamily projects, often incorporating affordable housing. The firm's mission is to deliver thoughtful, community-driven projects that merge design excellence, social impact, and financial performance.

We are seeking an organized, detail-oriented, and design-minded Assistant Project Manager (APM) with a background in architecture and 3–7 years of experience in construction management or real estate development. This hands-on position supports the Senior Project Manager and the Development Team across all project phases—from design and entitlements through construction and closeout. The role offers direct exposure to the full development cycle and a clear growth path toward a Project Manager position.

Key Responsibilities

• Maintain an organized and detail-oriented approach to managing administrative tasks, documentation, schedules, and project deliverables to ensure accuracy and accountability across all phases.
• Develop and manage detailed project plans—including timelines, budgets, and resource allocation—to ensure efficient, on-time, and on-budget project delivery.
• Collaborate with architects, engineers, and consultants to translate design vision into coordinated, buildable solutions that align with project objectives.
• Track progress and anticipate challenges, proactively identifying risks and implementing creative solutions to keep projects moving forward.
• Communicate project updates clearly and consistently with senior management and partners to maintain alignment and transparency.
• Support procurement and contracting efforts, including managing bids, negotiating agreements, and coordinating vendors to ensure quality, cost, and schedule performance.
• Assist in budget development and financial oversight, monitoring expenses, reviewing change orders, and identifying cost-saving opportunities.
• Conduct regular site visits to review progress, quality, and safety standards, addressing field issues promptly to minimize delays or rework.
• Ensure compliance with design documents, building codes, and applicable laws throughout the construction process.
• Collaborate with internal teams, including acquisitions, accounting, finance, marketing, and operations.
• Prepare and review financial documentation such as invoices, pay applications, and monthly requisitions, ensuring accuracy and timeliness.
• Foster strong relationships with contractors, consultants, public agencies, and community partners to support long-term collaboration and project success.
• Participate in regular Operations Review Meetings, presenting progress, budget status, and key milestones.
• Manage multiple priorities in a fast-paced environment and work effectively under pressure to meet tight deadlines.

Qualifications

• Bachelor's degree in architecture, construction management, engineering, or a related field.
• 3–7 years of relevant experience in development, construction, or architecture with direct exposure to project management.
• Proven experience as an Assistant Project Manager in mixed-use or residential development, with a track record of successful project delivery.
• Previous experience as a Developer's Owner's Representative is preferred.
• Strong understanding of construction processes, building codes, and urban multifamily design.
• Proficiency in construction project management software such as Procore, Bluebeam, and Microsoft Office Suite.
• Excellent communication, organization, and problem-solving skills, with the ability to prioritize tasks effectively.
• Demonstrated ability to find practical and innovative solutions to keep projects on track and aligned with schedules.
• Strong interpersonal skills for effective collaboration with diverse teams and external partners.

Preferred Skills

• Procore
• Bluebeam
• Microsoft Office Suite
• Adobe Creative Cloud Suite
• Yardi
• Field Project Management Experience
• AutoCAD / Revit
• Current Project List Required