Executive Administrative Assistant - Payments Merchant and Institutional

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions, enabling the communities we support to grow and succeed in the right ways, all more confidently and more often—that’s what we call the courage to thrive. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive. Try new things, learn new skills and discover what you excel at—all from Day One.

As a wholly owned subsidiary of U.S. Bank, Elavon is committed to building the platforms and ecosystems that help over 1.5 million customers around the world to achieve their financial goals—no matter what they need. From transaction processing to customer service, to driving innovation and launching new products, we’re building a range of tailored payment solutions powered by the latest technology. As part of our team, you can explore what motivates and energizes your career goals: partnering with our customers, our communities, and each other.

Job Description

Executive Enablement & Strategic Support

Serve as a primary liaison for multiple executives, managing priorities, communications, and daily operational flow

Anticipate leadership needs and proactively resolve scheduling, conflicts, and execution barriers

Prepare executives for internal and external engagements, including briefing materials, talking points, and follow-ups

Calendar & Meeting Management

Own complex, high-volume calendar management across multiple leaders with competing priorities

Coordinate and manage executive meetings, including leadership forums, offsites, and enterprise-wide sessions

Drive meeting effectiveness through agenda development, material preparation, and action tracking

Communications & Stakeholder Coordination

Draft and manage executive communications, ensuring clarity, consistency, and alignment with leadership messaging

Act as a central coordination point for cross-functional teams, business partners, and external stakeholders

Manage follow-ups and ensure accountability on key deliverables and commitments

Operational & Administrative Leadership

Support execution of business rhythms including reporting, leadership updates, and planning cycles

Manage logistics for events, travel, offsites, and key leadership initiatives

Track and manage operational processes such as expense reporting, approvals, and organizational updates

Reporting, Insights & Execution

Assist in preparation of executive reports, presentations, and business reviews

Monitor and track key initiatives, ensuring timely progress and escalation where appropriate

Maintain organizational artifacts such as org charts, contact lists, and leadership materials

Core Competencies

Executive Presence: Professionalism, discretion, and ability to engage with senior leaders

Strategic Thinking: Understands business priorities and aligns support accordingly

Operational Excellence: Highly organized with strong attention to detail

Communication: Exceptional written and verbal communication skills

Problem Solving: Anticipates issues and proactively develops solutions

Basic Qualifications

- High school diploma or equivalent

- Typically five or more years of experience in administrative and support staff activities

Preferred Skills/Experience

- Well-developed reading, writing and mathematical skills

- Ability to manage multiple tasks/projects and deadlines simultaneously

- Demonstrated administrative and clerical skills

- Ability to identify and resolve exceptions and to interpret data

- Effective verbal and written communication and grammatical skills

- Proficient computer navigation skills using a variety of software packages including Microsoft Office applications

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants ( .

Benefits:

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)

• Basic term and optional term life insurance

• Short-term and long-term disability

• Pregnancy disability and parental leave

• 401(k) and employer-funded retirement plan

• Paid vacation (from two to five weeks depending on salary grade and tenure)

• Up to 11 paid holiday opportunities

• Adoption assistance

• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here ( .

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program ( .

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $22.50 - $30.00

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.