Event Staff (Part-time, As needed)

Job Description

Job Description

Description:Part-Time Event Staff & Event Production Team

Company: Oakland Venue Management (OVM)
Department: Event Operations & Production
Employment Status: Part-Time, Non-Exempt, As Needed
Compensation: $20.00–$45.00 per hour, depending on assignment, experience, demonstrated skills, and responsibilities
Work Location: Oakland and Bay Area venues
Schedule: Event-based. Must be available for varying shifts, including early mornings, evenings, weekends, and holidays.

Since 2008, Oakland Venue Management (OVM) has produced events and managed venues throughout Oakland and the Bay Area. We are professional placemakers committed to creating vibrant, welcoming, and inclusive experiences while supporting organizations, clients, and community partners throughout the region.

OVM is building a dependable, service-minded team to support event setup and breakdown, guest services, onsite event operations, event coordination, venue management, and audio-visual production.

We welcome applicants at different stages of their careers—from people entering the events industry to experienced event managers and AV professionals.

Applicants may be considered for one or more types of assignments based on their experience, demonstrated skills, training, availability, and OVM's operational needs.

Ideal For: If you thrive in dynamic event environments and are passionate about delivering top-tier guest experiences, we’d love to have you on our team! Entry-level applicants with a strong work ethic, spatial awareness, and an interest in behind-the-scenes event operations.

Support the physical setup, operation, and breakdown of events under the direction of an onsite lead.

Responsibilities may include:

• Load, unload, move, and organize event equipment and supplies.
• Set up tables, chairs, signage, barricades, furnishings, and other event materials according to event layouts.
• Assist clients and vendors during load-in and load-out.
• Support guest directions, parking, and traffic flow.
• Maintain venue cleanliness and replenish supplies.
• Assist with waste management and venue upkeep.
• Complete venue resets following the events.
• Return equipment and materials to designated storage areas.
• Follow instructions, venue procedures, and safety requirements.
• Assist with other event operations as assigned.

Prior experience in events, warehousing, hospitality, customer service, or physical logistics is helpful but not required. Reliability, punctuality, attention to detail, teamwork, and willingness to learn are essential.

Support Event Managers with onsite logistics, guest service, staff coordination, and successful event execution.

Responsibilities may include:

• Assist with event timelines and run-of-show.
• Welcome and guide guests, vendors, and clients.
• Monitor access points and help maintain clear guest circulation and emergency exits.
• Respond to routine questions and concerns and escalate issues appropriately.
• Communicate assignments and operational updates to event staff.
• Assist with staff coverage and breaks.
• Conduct cleanliness and venue readiness checks.
• Support opening, event execution, closing, and venue reset.
• Perform Event Staff and Setup responsibilities when needed.

Experience: At least one year of relevant event, hospitality, venue, or customer service experience with demonstrated communication and problem-solving skills.

Lead onsite event operations from setup through closing and serve as a primary onsite contact for clients, vendors, and staff.

Responsibilities may include:

• Review event plans, staffing assignments, venue requirements, and timelines.
• Direct staff during setup, event execution, breakdown, and venue reset.
• Coordinate client and vendor access.
• Oversee the event run-of-show.
• Address operational concerns and last-minute changes within assigned authority.
• Follow venue emergency procedures and appropriately escalate incidents.
• Verify completion of closing procedures, venue reset, equipment storage, and building security requirements.
• Complete post-event reports.
• Document incidents, damages, operational concerns, and follow-up needs.
• Provide professional leadership to staff while maintaining excellent client and guest service.

Experience: At least two years of event production or venue operations experience, including demonstrated experience leading teams and independently managing events.

Provide technical and production support for live events. Assignments and compensation are based on technical experience, demonstrated proficiency with equipment, and responsibilities.

Responsibilities may include:

• Set up, test, operate, and break down audio and video equipment.
• Support microphones, speakers, displays, presentations, playback systems, and related event technology.
• Troubleshoot technical issues during live events.
• Communicate technical needs and concerns with Event Managers, clients, and production teams.
• Maintain safe cable routes and equipment setups.
• Pack, store, and maintain equipment following events.
• Support production load-in, strike, and load-out.
• Move and position staging, equipment, and production materials.
• Assist with general event setup and breakdown when needed.

Technician I: Must demonstrate the ability to independently set up, test, operate, and troubleshoot assigned AV systems during live events.

Technician II: Should have relevant equipment familiarity and be able to provide technical support under the direction of a lead technician or engineer.

Stagehand: Prior experience in event production, stagehand work, warehouse work, or physical logistics is preferred.

Successful candidates must demonstrate:

• Reliable attendance, punctuality, and follow-through.
• Professional and welcoming communication with clients, guests, vendors, and coworkers.
• Ability to follow instructions, venue procedures, and safety requirements.
• Ability to work independently and collaboratively in a fast-paced event environment.
• Flexibility to work event-based schedules.
• Availability for some evenings, weekends, early mornings, and holidays.
• Ability to travel to assigned venues throughout Oakland and the Bay Area.
• Ability to perform the essential physical duties of the assigned position, with or without reasonable accommodation.
• Ability to remain standing or walking for extended periods when required by an assignment.
• For setup, stagehand, and certain AV assignments, the ability to lift and carry equipment or furnishings weighing up to 50 pounds, with or without reasonable accommodation.

OVM values reliability, professional development, and demonstrated skills. Team members may be considered for additional responsibilities and higher-level assignments as they gain experience, complete training, demonstrate strong performance, and develop the required technical or leadership skills.

Placement in one assignment or level does not automatically qualify an employee for another position or specialty.

All candidates must apply through our online Applicant Tracking System (ATS). OVM does not accept applications or résumés by email, telephone, or in person.

To be considered, please:

• Complete the online application.
• Upload an updated résumé in PDF, DOC, or DOCX format.
• Complete your employment history in the application rather than entering “see résumé.”
• Include accurate start and end dates and employer information.
• Make sure your online application is consistent with your résumé.
• Include relevant event, hospitality, customer service, production, AV, warehouse, logistics, or leadership experience.
• Include relevant certifications, technical training, licenses, or specialized equipment experience.
• Complete all required prescreening questions.
• Indicate the type or types of OVM assignments you are interested in.

Submitting an application does not guarantee an interview or assignment. OVM Recruitment will review applications based on the requirements of available positions, demonstrated qualifications, availability, and operational needs.

Oakland Venue Management is an Equal Employment Opportunity employer. Employment decisions are based on job-related qualifications and business needs without discrimination based on any status protected by applicable federal, state, or local law.