Grants Writer & Administrator

Overview

The Grants Writer & Administrator coordinates the full grant lifecycle by researching funding opportunities, developing persuasive and compliant proposals, coordinating internal content and budgets, submitting applications, and administering awarded grants through reporting and closeout.This position partners across departments to secure grant funding that advances organizational priorities while maintaining accurate records, strong funder relationships, and compliance with all grant requirements. This role combines strategic prospect research, high-quality writing, project coordination, budget collaboration, post-award monitoring, and timely submission of programmatic and financial reports. The successful candidate must be highly organized, deadline-driven, and able to translate program needs and outcomes into compelling funding requests.

Special Instructions

Responsibilities

• Research and identify grant opportunities from federal, state, local, foundation, and corporate sources that align with organizational priorities.

• Develop and maintain a grant pipeline, funding calendar, submissions tracker, and repository of grant documents, templates, and organizational boilerplate.

• Write, edit, and submit high-quality letters of inquiry, grant proposals, budgets, attachments, and supporting materials in accordance with funder requirements and deadlines.

• Coordinate across various departments to gather data, define project scope, develop measurable outcomes, and prepare accurate budgets and narratives.

• Review solicitations, applications, contracts, and award terms to ensure completeness, accuracy, and compliance with funding guidelines and organizational policies.

• Track grant deliverables, expenditures, milestones, and reporting obligations.

• Prepare or coordinate timely submission of narrative and financial reports.

• Maintain strong relationships with grantmakers, agency representatives, community partners, and internal stakeholders through professional and responsive communication.

• Monitor trends, policy changes, and emerging funding opportunities relevant to the organization’s mission and advise leadership on strategic grant pursuits.

• Support audit readiness and records retention by maintaining complete, organized, and accurate grant files and related documentation.

• Contribute to departmental planning, process improvement, and special projects related to fundraising, compliance, and organizational development.

• Perform other duties as assigned.

Qualifications

Education

• Bachelor's degree in English, Communications, Public Administration, Nonprofit Management, Business, Healthcare Administration, or a related field required.

• Master's degree or specialized coursework/certification in grant writing, fundraising, or nonprofit management preferred.

• Grant Professional Certification (GPC) or similar credential preferred but not required.

Experience

• Three (3) to five (5) years of progressively responsible experience in grant research, proposal writing, grants administration, development, or a related role required.

• Demonstrated success securing funding from foundation, corporate, local, state, and/or federal sources strongly preferred.

• Experience coordinating cross-functional proposal development, preparing supporting documentation and budgets, maintaining grant calendars, and managing post-award reporting requirements preferred.

Required Skills, Knowledge & Abilities

• Excellent persuasive, analytical, and technical writing skills.

• Strong editing and proofreading abilities.

• Exceptional attention to detail.

• Ability to interpret complex grant guidelines and compliance requirements.

• Skill in prospect research and grant opportunity assessment.

• Proficiency in budget development and basic financial analysis.

• Ability to manage multiple deadlines and projects simultaneously.

• Strong collaboration and communication skills.

• Proficiency with Microsoft Office applications and grant management/tracking systems.

• Ability to maintain confidentiality and exercise sound judgment.