Administrative Assistant

Job Description

Job Description

Benefits:

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• 401(k) matching
• Company parties
• Dental insurance

OVERVIEW & JOB SUMMARY
The purpose of the Administrative Assistant position is to ensure that day to day business activities
are supported and enhanced. The role the Administrative Assistant includes a broad range of duties
including: customer service, clerical activities, primary phone responsibility, filing and general support
of administrative staff.
The Administrative Assistant will play an integral role in in the companys efforts of upholding the Vision
Statement of Cassiel DBA Visiting Angels, which states, We provide a profoundly remarkable
experience.
DUTIES AND RESPONSIBILITIES
Office Services
Administrates the reception area to ensure effective telephone and mail
communications, both internally and externally, to maintain professional environment
and culture
Serve visitors by greeting, welcoming, directing and announcing them appropriately
Answer, screen and forward incoming phone calls, as needed to individuals,
departments or offices, while providing basic information when needed.
Distribute incoming and prepare outgoing mail
Maintain the reception/entry and conference areas in a professional manner
Purchase and manage use of office supplies
Maintain security by following procedures and controlling access to the rest of the office
Update office contact information and distribute as needed
Perform other clerical duties such as photocopying, collating, scanning, faxing, etc.
Responsible for office equipment maintenance, including troubleshooting software/
hardware issues
Administrative Support
Coordinates overall administrative activities for the office & assist, as requested by
staff
Maintain and communicate company calendar and schedule of meetings
Perform scheduling tasks as directed by Managers and Directors utilizing ClearCare
Assist in preparing employee orientation and class materials, assessment folders &
Client communications
Maintain Caregiver files, records, data
Make badges for new hires and replacements
Send correspondence letters and cards, as requested by staff
Participate in On-call rotation, as neededAdministrative Assistant Job Description
Human Resources
Distribute employee communications (handbooks, 401K eligibility, monthly safety tips,
updates, notices, etc.)
Compile and keep up to date hiring documents and information packets (current I-9, tax
documents, etc.)
Check for errors on all incoming hiring paperwork, checking and signing off as needed,
certifying their authenticity and accuracy according to state and federal guidelines.
Assist with employee recognition activities
Inform, follow up, receive and upload Annual trainings, expirations on necessary files,
completion of WOTC questionnaires, etc.
Marketing
Communication of Referral contacts/phone calls
Compile marketing materials (assessment folders) and communication Notebooks for
client services
Schedule and organize meals for trainings and other organized events
Assist in preparing presentation and trade show information
Qualifications
Some college or post high school education preferred
Able to work in an environment with a high level of activity
Interpersonal and communication skills
Customer service orientation
Attention to detail
Proficient computer skills