Marketing Assistant

Marketing Assistant

The Marketing Department is recruiting for one full time Marketing Assistant. This position provides support for the Director of Marketing & Communications and other Marketing & Communications personnel.

This position is benefits eligible. For more information on Victoria College's excellent benefits package, click the benefits tab. About Our Institution Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 8,200 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

1. Academic Support & Student Success
2. Allied Health
3. Career & Technical Education
4. Arts, Humanities, & Social Sciences
5. Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

Duties & Responsibilities

1. Receives department's project requests and assigns tasks using an online project management system
2. Serves as a liaison for Marketing & Communications and facilitates consistent communication and collaboration with personnel from various departments to plan for upcoming marketing projects
3. Uses a content management system to submit content, post events, upload photos and videos, and generate reports
4. Processes budget and purchasing requests, reconciles expenses, tracks expenditures, and provides Director of Marketing & Communications with monthly budget reports
5. Uses Microsoft Office and other software to input data, maintain accurate records, create reports, and carry out requests
6. Creates and maintains online forms and surveys
7. Tracks the College's daily media activity and prepares reports
8. Maintains the College's website calendar and submits College event information to community event calendars
9. Orders supplies and maintains inventory
10. Assists with various marketing and recruiting efforts, including events, photo shoots, advertising, social media, mailings, research, and special projects
11. Answers departmental phone calls and emails
12. Uploads digital ads to campus monitors
13. Recruit mascot volunteers and coordinates mascot appearances
14. Coordinates travel activities and processes travel reimbursements
15. Distributes marketing materials to businesses and community partners
16. Schedules meetings, makes room reservations, and provides support to members of the Marketing & Communications team
17. Assists the Communication Center with calls and live chats
18. Performs other related duties as assigned

Qualifications

• High school diploma or GED required
• Associate degree in office technology or business-related field preferred
• Minimum three years of related experience preferred
• Familiarity with a community college environment preferred
• Excellent organizational and interpersonal skills
• Good verbal and written communication skills
• Ability to demonstrate a high level of professionalism in a wide range of situations
• Ability to meet deadlines and handle multiple responsibilities simultaneously in a fast-paced work environment
• Ability to and work independently under time constraints
• Team player who is dependable, punctual, organized, and detail oriented
• Must be available to work occasional evening and weekend events

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.

Benefits

The following benefits apply to all full-time positions scheduled to work 30 hours or more each week. These full-time positions are also eligible to participate in our TRS retirement plan. Victoria College offers an excellent benefit package for eligible employees that includes group insurance as well as a generous amount of paid time off:

Group Insurance Health insurance

• Full-time employees: 100% VC paid; employee pays 50% for dependents
• Coverage for the new employee/dependents is effective on the 1st of the month following a 60-day waiting period

• Optional benefits – available at group rates
• Coverage for the new employee/dependents is effective on the 1st of the month following hire date
• Flexible Spending Accounts – health and dependent care
• Dental
• Vision
• Term Life
• Short and long-term disability
• Accidental death & dismemberment
• As an added benefit, Victoria College issues a credit of up to $30 each month to full-time employees to help offset the cost of premiums

• Supplemental benefits – offered through Globe Life
• Retirement Participation in the Teacher Retirement System is mandatory (ORP option for eligible employees)
• Currently, the employee contribution is 8.25%. The state and Victoria College, together, contribute 8.25%
• Social security is deducted each pay period
• Payroll deduction for 403-b and 457 deferred compensation plans are available

• Other Benefits
• Workers compensation insurance
• Direct payroll deposit
• Tuition waiver for benefits eligible employees and their dependents through age 25
• Use of the Sports Center which includes treadmills, rowing machines, exercise classes, etc.
• Technology training

• Paid Time Off
• Vacation for eligible employees (does not apply to faculty positions). Effective 90 days after start date
• Full-time employees: 80 hours up to 10 years of service then 120 hours for 10+ years of service
• Sick leave
• Full-time employees: accrues at 8 hours each month
• Developmental and professional leave
• One week at Thanksgiving
• Two weeks for Winter Break
• One week for Spring Break
• Regular holidays Labor Day, Martin Luther King, Jr. Day, Good Friday, Memorial Day, Juneteenth, Independence Day
• Non-faculty employees get Fridays off during the summer

Note: Applicants who travel over 200 miles round trip will be reimbursed up to $500 for travel expenses according to the travel reimbursement procedure. However, applicants who decline employment offers will not be reimbursed. Travel reimbursements are not processed until after all interviews have concluded and an offer of employment has been extended to and accepted by the candidate selected for hire.