Facilities and Event Coordinator

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Position Details

Position Information Recruitment/Posting Title Facilities and Event Coordinator Job Category URA-AFT Administrative Department Institute for Families Overview The Institute for Families (IFF) at the Rutgers School of Social Work exists to advance the professional practice and knowledge base of individuals and organizations improving the lives of children and families. The Institute delivers services through a portfolio of over $25M in awards that increase the capacity of child welfare and human service systems, largely through training, technical assistance, and applied research and evaluation services which are delivered through Institute sites throughout the state and a host of community-based locations. Posting Summary Rutgers, The State University of New Jersey is seeking a Facilities and Event Coordinator for the Institute for Families (IFF). This position reports to the Sr. Manager of Finance and Operations. Among the key duties of the position are the following:

• Coordinates operations at IFF offices and its leasing agreements, including assignment of space, branding, scheduling, maintenance, and access by occupants and stakeholders.
• Recommends and communicates procedures for utilization and security of IFF's sites and occupants.
• Serves as a safety awareness liaison to University, building and community stakeholders as a means to maintain security while keeping all occupants and stakeholders up to date on changes to status.
• Ensures that sites are welcoming and portray the Institute, School and University brand.
• Maintains an inventory of and supports access to community-based locations where IFF's programming may be delivered.
• Provides excellent customer service while maintaining the integrity of the policies and procedures of the University, School, and Institute, while upholding the values of IFF's mission and credo.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 05 Position Salary Annual Minimum Salary 63518.000 Annual Mid Range Salary 79089.000 Annual Maximum Salary 94659.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to . Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelor's degree or an equivalent combination of education and/or experience.
• Two (2) years of experience in facility or events management.

Certifications/Licenses

• A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.

Required Knowledge, Skills, and Abilities

• Commitment to responsive and solution-oriented problem-solving skills.
• Excellent organizational, written, and verbal communication skills.
• Must be computer literate with experience in word processing.
• Must be able to recognize and evaluate maintenance problems, security issues, and operate audio/visual equipment.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment

• Must be able to lift 50 pounds.
• Works on-site a minimum of four days each week.
• Travels weekly to IFF's offices around the state.
• May require evening or weekend coverage.

Special Conditions

• Clean Driving Record.

Posting Details Posting Number 24ST1525 Posting Open Date 07/01/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University - New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.