Payroll Specialist

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Job title

Payroll Specialist

Reports to

Payroll Manager

FLSA

Full Time Exempt

Job Summary

The Payroll Specialist is responsible for accurate and timely processing of employee payroll disbursements utilizing ADP Workforce Now and Work Force Manager Software and maintaining accuracy of third party payroll database. Responsible for processing all deductions and withholdings according to employee elections and government regulations. Processing of training, commission, and bonus payroll per management direction. Processing various reports, regulatory forms, and provide employee and management support.

Duties and Responsibilities

• Enters, maintains, and/or processes information in the payroll system; information may include employees' hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information with strict attention to detail and accuracy.
• Ensures proper end to end processing of multi state payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Ensure compliance with all federal and state regulations regarding recordkeeping including I-9 Everify and electronic personnel files on Document Cloud.
• Process all new hires, transfers, terminations, and personnel changes in ADP in an accurate and timely manner.
• Ensure accurate and timely processing of all unemployment claims, statutory state reporting forms, work opportunity tax credit reporting, and department of labor forms.
• Ability to research and resolve issues and discrepancies in payroll; effectively communicate with employees, managers, or ADP support personnel.
• Ensure back up is received for all punch corrections; assist with punch corrections as needed.
• Handle all phone calls from employees regarding PTO, insurance, paychecks, and deductions.
• Answer questions about navigating ADP time management software.
• Create and manage cases as needed for troubleshooting payroll software issues.
• Ability to work well independently and as part of a team with minimal supervision in a high volume, demanding, deadline oriented work environment.
• Create ad-hoc payroll reports as needed.
• Cover human resource specialist duties during vacations and as workflow demands.
• Cover other regional payroll processing during vacations and as workflow demands.
• Assist other team members as workflow demands.
• Performs other duties as assigned.

Qualifications

• Minimum of 3-5 years of experience in managing a high volume, multistate payroll.
• Certified Payroll Professional is a plus.
• Proficient, working knowledge of payroll systems such as ADP WorkforceNow with Enterprise Etime.
• Proficient with Microsoft Office Suite or related software.
• Understanding of payroll tax at Federal, State and Local levels as well as payroll labor laws.
• Excellent organizational skills and attention to detail.
• Must be of legal age to work in the state or local city or town.
• English speaking proficiency is required, communication is the key to customer service.
• Must be punctual. Time and Attendance is critical part of customer service.
• Honesty, integrity, respect is in high regards when dealing with customers, coworker, vendors and supervisors.
• Maintain professional appearance and conduct.
• Provide own transportation to and from work
• Strong interpersonal, communication, organizational, and follow-though skills

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Ability to work well and maintain composure in a fast paced, deadline sensitive work environment.
• Ability to see and hear effectively.
• Ability to work a full-time schedule.

Acknowledgment:

The list of requirements, duties, and responsibilities is not exhaustive, but merely the most recent list for the current job. Management reserves the right to revise the job description and to require that other tasks be performed, including for example, when circumstances of the job change (i.e.: emergencies, changes in personnel, workload or technical development).

This Job Description will be disseminated to all employees via the ADP WorkforceNow payroll portal, where it will be electronically signed for. Electronic signature indicates that the employee has read and understands all the requirements of the position contained herein and agrees to all Duties, Responsibilities, Requirements, and other items as stated. Employees understand that electronic acknowledgement of this Job Description will be considered a legally binding signature.


The employee understands that any request for accommodation to perform the essential functions of the job must be made in writing to Human Resources and a doctor's certification will be required.

THIS JOB DESCRIPTION WILL BE MAINTAINED IN YOUR ADP PERSONNEL FILE AND IS CONSIDERED A PART OF YOUR OFFICIAL EMPLOYMENT RECORD.