Disbursement Clerk

Disbursement Clerk / Escrow Assistant

Flying S Title and Escrow, a proud subsidiary of Title Financial Corporation (TFC), has been providing exceptional title and escrow services since 1905. As a family-owned company, we take pride in fostering growth and development for our employees, many of whom have built lifelong careers with us.

If you're looking for a workplace where Everyone Counts, Integrity Matters, Smart Risks are encouraged, Attitude is Everything, and Everyone Has the Opportunity to Make a Difference, we'd love to meet you!

We are seeking a Disbursement Clerk / Escrow Assistant in Missoula, MT, to support our escrow team by managing fund disbursements, maintaining accurate records, and ensuring compliance with company policies and regulations. This role requires strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

You will communicate regularly with lenders, realtors, attorneys, and customers to facilitate information gathering and ensure a smooth escrow process. This position reports to the County Manager.

Key Responsibilities

• Process and distribute lender packages in accordance with closing instructions.
• Address inquiries from realtors, attorneys, buyers, and sellers regarding insurance, taxes, title work, construction draw files, foreclosures, and legal documents.
• Ensure compliance with company policies and regulations in all disbursement activities.
• Maintain and update various banking accounts, including deposits, check processing, wire transfers, and escrow trust accounts.
• Support client relationships through effective communication and exceptional service.
• Perform general office tasks such as supply ordering, mail handling, document scanning, filing, and bookkeeping.
• Accurately disburse funds according to standard accounting procedures and customer requirements.
• Communicate professionally with employees and clients via phone, email, and in person.
• Acts as a liaison between buyers, sellers, real estate agents, lenders, and other parties involved in the transaction, ensuring clear and effective communication throughout the process.
• Provides general administrative support to the escrow team as needed, including data entry, answering phones, and other clerical tasks.
• Adapt to changes in job responsibilities and expectations as needed.
• Maintain regular and reliable attendance in accordance with company standards.
• Perform other duties as assigned.

Who You Are

You thrive in a customer service-oriented role and enjoy working in a dynamic, detail-focused environment. You're organized, proactive, and comfortable handling multiple responsibilities at once.

Qualifications

• High school diploma or equivalent.
• Minimum two years of related experience (customer service, banking, title, escrow, or administrative roles preferred).
• Strong organizational and problem-solving skills.
• Excellent verbal and written communication skills.
• Proficiency in Google Suite, Microsoft Office Suite, or similar software, with the ability to learn new systems quickly.
• Ability to handle confidential information with discretion.
• A valid driver's license and ability to operate a motor vehicle for company errands or training.
• Ability to pass an MVR and background check.

Physical Requirements

• Ability to sit at a desk and work on a computer for prolonged periods.
• Ability to lift up to 20 pounds occasionally.

Why Join Us?

At Flying S Title & Escrow, we invest in our employees' success and provide a supportive work environment where you can grow your career.

We offer:

• Competitive benefits plan including medical, dental, and vision for employees, plus spouse and dependent coverage options.
• 401(k) with a competitive discretionary match.
• Discounts on closing fees, advance paycheck access, and voluntary benefits (accident, hospital, and pet insurance).
• Flexible Time Off (up to three weeks) and 11 paid holidays from day one.
• Volunteer Time Off (VTO) to support local communities.
• Company-paid, Short-Term Disability, Basic Life Insurance, Employment Assistance Program (EAP), and a wellness program.

We are an equal opportunity employer. If this sounds like the opportunity you've been looking for, we'd love to hear from you!

Apply today to become part of our team. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job description is not designed to cover a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.