Client & Recruiting Coordinator

We’re growing our team and looking for a Client & Recruiting Coordinator who thrives in a fast-paced environment, loves keeping things organized, and genuinely enjoys being the person everyone can count on. This role is perfect for someone who can juggle multiple priorities, stay a few steps ahead, and bring a positive, team-first attitude to everything they do. We’re proud of the collaborative culture we’ve built, where people truly enjoy working together and celebrating each other’s wins! Responsibilities Communicate with clients and candidates in a professional, polished, and expeditious manner – this includes via email, phone, Zoom, and at times, face‑to‑face Maintain production stats and search progress in the Excel tracking sheet in SharePoint for each consultant Distribute candidate applications Schedule interviews with an internal consultant as requested Input consultant feedback and notes post‑internal interview in CRM, including status changes, uploading relevant attachments, and inputting codes (i.e., industry, location, office preferences, positions, etc.) Reach out to candidates to coordinate external interviews Send interview confirmations to candidates Debrief with candidates’ post‑external interview as requested Maintain the status sheet for consultants Conduct reference checks and upload forms into CRM / send to the appropriate person(s) Assist with pre‑screening candidates as requested Client support: Join client calls, particularly job order intakes; take notes and disseminate them to the team Create a job order in CRM and upload any pertinent notes, contact information, billing information, and attachments Add job order to Direct Hire Job Order spreadsheet Send daily job order priority emails on behalf of consultants to the team Experience in proofreading, editing, and writing formal documents Create fee letters and send them via DocuSign; upload executed contracts to Edge and SharePoint Office support: Perform initial IT troubleshooting, escalating as needed Order and pick up food for team lunches Recreate all important office documents via SharePoint Order office supplies Keep the staff kitchen tidy Additional duties as requested Requirements 2+ years of experience in an administrative coordinator or human resources support role Staffing experience is a plus Close attention to detail and accuracy in written and verbal communications Positive attitude and service mentality A strong team player Ability to multitask, prioritize, and adhere to deadlines A self‑starter who can work productively, independently, and collaboratively in a hybrid work environment Experience in a fast‑paced, client‑driven professional services environment with a proven track record of juggling multiple, ever‑changing priorities Proficient in Microsoft Word and Outlook, basic Excel Experience with CRM platforms is a strong plus The Larko Group is a women‑owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp‑to‑Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service. #J-18808-Ljbffr The Larko Group