Admissions Specialist

Job Description

The Admissions Specialist supports the Office of Admissions and Records by processing applications, evaluating transcripts, and maintaining accurate student records. This position assists prospective and current students throughout the admissions process, ensuring timely, professional service and contributing to the College's mission of student access and success. This is a 12-month general staff position reporting to the District Director of Admissions/Registrar.

REQUIRED QUALIFICATION:

• Associate degree in General, Business, Education, or a related area

PREFERRED QUALIFICATIONS:

• One year of college administrative experience primarily in the areas of Student Records, Registration, Admissions, or other support areas
• Experience in the ability to communicate effectively both written and orally
• Demonstrated success working with a team

DUTIES AND RESPONSIBILITIES:

Duties and responsibilities include, but are not limited to the following:

1. Assist prospective and current students, alumni, faculty, and staff with information on general admissions application requirements.
2. Assist students with completing applications and submitting required documents.
3. Receive, sort, and process a high volume of incoming application materials.
4. Accurately perform data entry of applicant information into the Student Information System (SIS/CRM).
5. Create and maintain official applicant files, ensuring documents are scanned, organized, and filed correctly.
6. Run routine reports to check for missing application documents and track application status.
7. Communicate with applicants to resolve complex issues regarding missing documentation or academic deficiencies required for admission.
8. Assist in the registration process each semester and mini-term.
9. Answer incoming general phone calls and emails, directing complex inquiries to the appropriate staff.
10. Conduct thorough, technical reviews and evaluations of applications, academic transcripts, and credentials (domestic and sometimes international).
11. Process transfer credit evaluations and residency.
12. Process and review residency and transfer credit documents for determinations of tuition purposes.
13. Articulate and evaluate a high volume of college and high school transcripts.
14. Process E-Script Transcripts and mailed transcripts.
15. Communicate with students in person and virtually.
16. Assist in the graduation process and ceremonies.
17. Assist in the process of admittance of International Students.
18. Perform other duties as assigned by District Director of Admissions/Registrar.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Extensive knowledge of admissions, registration, and student records policies and procedures.
• Knowledge of relevant federal and state regulations, especially FERPA and international student regulations.
• Excellent communication skills, both written and verbal, with the ability to communicate effectively with a diverse range of constituents.
• Strong analytical, problem-solving, and critical thinking skills.
• Proficiency with Microsoft Office Suite and experience with database management systems.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Proficient with computers, Microsoft Office Suite, and be comfortable using new and changing technology.
• Must be able to represent the college in a positive and professional manner.
• Must interact with students a warm and welcoming professional demeanor.
• Possess strong interpersonal, time management, and organizational skills.
• Detailed oriented and thorough in completing work tasks.
• Professional demeanor with the ability to maintain consistent communication.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

While performing the duties of this job, the employee is regularly required to do the following:

• Ability to work in a team-based environment.
• Communicate with others in person, phone, and via email.
• Sit, use hands to handle or feel, and reach with hands and arms.
• Stand, walk, stoop, or kneel.
• Must be able to lift up to 30 pounds.
• Must have ability to walk, climb stairs, stand, bend, and squat.

APPLICATION

To apply, please submit and attach the following:

• Application at
• Resume
• Transcript(s)
• Three (3) Professional References: Name, Organization, Email Address and Telephone Number

About Us

Northwest Mississippi Community College is a two-year, open access public community college primarily serving 11 counties in northwest Mississippi. Our vision states that "Northwest Mississippi Community College transforms our students' lives, enriches our communities, and strives for excellence in our educational programs and services."


Accreditation

Northwest Mississippi Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award the Associate of Arts degree, the Associate of Applied Science degree and certificates in career education. Questions about the accreditation of Northwest Mississippi Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling View phone number on click.appcast.io, or by using information available on SACSCOC's website (

Equal Employment Opportunity Statement


Northwest Mississippi Community College does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation, gender identity, age, or status as a veteran or disabled veteran in all its programs and activities. Northwest Mississippi Community College prohibits sexual harassment and all forms of sexual violence, regardless of sex, gender identity or sexual orientation. The following have been designated to handle inquiries regarding non-discrimination policies: Americans with Disabilities Act of 1990/Section 504 of the Rehabilitation Act of 1973: Disability Support Services Coordinator, Tate Hall, P.O. Box 7046, 4975 Highway 51 North, Senatobia, MS 38668, telephone number View phone number on click.appcast.io, e-mail address View email address on click.appcast.io; Title II of the Age Discrimination Act: Vice President for Finance and Administration, James P. McCormick Administration Building, P.O. Box 7017, 4975 Highway 51 North, Senatobia, MS 38668, telephone number View phone number on click.appcast.io, e-mail address View email address on click.appcast.io; Title IX of the Educational Amendments of 1972/Title VII of the Civil Rights Act of 1964: (For student-related matters) Associate Vice President for Student Services and Enrollment Management, Tate Hall, P.O. Box 7010, 4975 Highway 51 North, Senatobia, MS 38668, telephone number View phone number on click.appcast.io, e-mail address View email address on click.appcast.io or (for employment-related matters) Director of Human Resources, James P. McCormick Administration Building, P.O. Box 7038, 4975 Highway 51 North, Senatobia, MS 38668, telephone number View phone number on click.appcast.io, email View email address on click.appcast.io.


Safety Statement

The safety and security of students, faculty, and staff is very important to Northwest Mississippi Community College. A copy of the Annual Security Report, published annually by the Campus Police Department, details Northwest policies and procedures regarding campus safety. A copy of the report, which contains the annual crime statistics report, is available online in the current Northwest Bulletin ( or on the Northwest website ( and in printed form upon request from the Campus Police Office at View phone number on click.appcast.io.

Background Check Statement

Northwest Mississippi Community College is committed to providing a safe campus community. NWCC conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.