Event Coordinator

Job Description

Title: Event Coordinator

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Duration: 6 Months Contract – W2

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Location: Clearwater, FL 33760 (Hybrid)

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Note:

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• location: 5380 Tech Data Dr in Clearwater FL
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• Event Coordinator Role (4+ years' experience)
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• Hybrid - 3 days in office and 2 WFH
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Key Job Responsibilities:

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• Assist in managing logistics associated with events and trade shows including: retro planning + timeline management, product ordering, event venue research and attendance + RSVP management
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• Support communication with third-party vendors: production agencies, venues, florists, photographers, A/V companies, entertainment companies, etc.
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• Liaise with cross functional teams including Digital, Marketing, Education and Creative to drive project alignment, accuracy and timeliness
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• Manage the schedule of all active projects and meet deadlines
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• Support communication with the internal team as well as global markets: cascade information and field inquiries
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• Create briefs for event invites and production materials as needed
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• Support budget ownership: track spending, negotiate vendor costs, open purchase orders, process chargebacks
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• Establish tracking processes for international events to identify need gaps
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• Assist in creating global guidelines to drive tradeshow and event consistency across all markets
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Job Qualifications:

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• Prior experience with event planning and logistics required; experience with tradeshow logistics a plus
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• Ability to multi-task and manage multiple projects concurrently
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• Strict regard for timelines
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• Strong interpersonal and effective communication skills
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• Proactive, highly organized, and detail-oriented
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