Legal Billing & eBilling Specialist

1215 Consulting is the hiring party for a confidential start up law firm.

Legal Billing & eBilling Specialist

Full time / Remote (Non Exempt)

$75-80k a year

***Position start date : January 4, 2027***

This is a unique opportunity to join an exciting new law firm launch and help shape how the firm operates from day one. You’ll work alongside highly experienced legal professionals to establish efficient processes, implement best practices, and build a modern, technology-forward operation designed for growth.

We’re looking for someone who is energized by building, improving, and problem-solving—not simply maintaining existing processes. Clio experience is strongly preferred , and candidates must be comfortable embracing technology, learning new systems, and using modern tools to make work smarter and more efficient.

If you’re excited by the opportunity to help build something new while working with some of the best in the industry, we’d love to hear from you.

Position Summary

The Legal Billing & eBilling Specialist is responsible for managing the firm's client billing process, including both traditional billing and electronic billing. This position prepares and reviews client invoices, manages prebills and billing adjustments, submits invoices through client eBilling platforms, monitors invoice status, resolves billing issues and rejections, and ensures compliance with client-specific billing requirements.

The position works closely with attorneys, clients, Accounts Receivable, and other members of the finance team to ensure invoices are accurate, timely, properly submitted, and successfully processed.

Essential Duties and Responsibilities

Billing

• Prepare, review, and edit attorney prebills.
• Process time and disbursement transfers, time splits, on-account transfers, billing adjustments, and other billing changes.
• Prepare final client invoices and required supporting documentation.
• Maintain client billing information, including billing addresses, rates, billing instructions, and exemptions.
• Enter and maintain alternate billing rates within the firm's billing/accounting system.
• Monitor approvals for write-offs and billing exemptions.
• Communicate proactively with attorneys regarding prebills, outstanding items, billing deadlines, and required approvals.
• Prepare billing statistics, reports, and Excel spreadsheets as needed.
• Maintain accurate documentation supporting billing transactions and adjustments.

eBilling

• Submit and process invoices through client-designated electronic and web-based billing platforms.
• Monitor invoice submissions through acceptance and payment processing stages.
• Review client billing guidelines and ensure invoices comply with client-specific requirements.
• Identify, research, and resolve rejected invoices, including coordinating corrections and resubmissions.
• Monitor eBilling rejections and communicate required corrections promptly to attorneys and appropriate internal team members.
• Submit and track client-required accruals, budgets, appeals, status reports, and other information through eBilling platforms.
• Monitor deduction notifications and coordinate timely responses and appeals.
• Maintain accurate records of submissions, rejections, corrections, deductions, appeals, and other eBilling activity.
• Escalate unresolved billing and eBilling issues when necessary.

Billing Coordination & Client Service

• Serve as a key billing resource for assigned attorneys and clients.
• Participate in regular billing review meetings and provide updates regarding work in progress, outstanding issues, invoice status, and upcoming deadlines.
• Work closely with Accounts Receivable to research and resolve client billing issues.
• Respond promptly and professionally to internal and external billing inquiries.
• Help ensure billing issues are resolved before they delay invoice submission or collection.
• Assist with additional billing, eBilling, and accounting responsibilities as needed.

Knowledge, Skills and Abilities

• Strong knowledge of law firm billing and eBilling processes .
• Demonstrated ability to independently manage both traditional and electronic billing.
• Strong understanding of client billing guidelines and invoice compliance requirements.
• Experience working with electronic billing platforms.
• Excellent attention to detail and commitment to accuracy.
• Strong analytical, troubleshooting, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to communicate effectively and professionally with attorneys, clients, and employees at all levels.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently in a remote environment while collaborating effectively with a broader team.
• Strong client-service orientation.
• Proficiency with Microsoft Excel and Word.

Education and Experience

• Bachelor's degree or equivalent combination of education, training, and relevant experience.
• Minimum of three years of law firm billing experience, including hands-on responsibility for both traditional billing and eBilling.
• Demonstrated experience preparing prebills and final invoices and managing billing adjustments.
• Demonstrated experience submitting and troubleshooting invoices through electronic billing platforms.
• Experience interpreting and applying client-specific billing guidelines.
• Experience with Clio, LEDES billing, Aderant/CMS, BillBlast, eBillingHub, or comparable legal billing and eBilling systems preferred.

Ideal Candidate

The ideal candidate is an experienced law firm billing professional who can manage the full billing lifecycle—from prebill preparation and attorney revisions through final invoicing, electronic submission, rejection resolution, and follow-up. This individual should be comfortable working directly with attorneys, managing multiple client billing requirements, identifying issues before they delay billing, and taking ownership of invoices through successful submission and resolution.