Administrative Assistant

Impact Fire Services

At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 52+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.

When you join Impact Fire you will receive:

• Competitive compensation
• Pay is on a weekly cycle, every Friday
• Career Advancement Opportunities
• Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
• Company paid short and long-term disability
• Immediately vested in our 401(k) company match
• Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success. This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create.
• Exceptional guidance and support from our managers
• Collaborative culture & environment
• Robust training opportunities with company reimbursement upon achieving required licensing
• Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
• Opportunity to work alongside some of the best talent in the fire protection industry

This position is located out of the Salt Lake City, UT office. Support the district office administrative duties. This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Responsibilities:

• Manage workflow ensuring that deadlines are met, and work is completed correctly
• Dispatching field employees as requested by Supervisors
• Learn and utilize new programs as directed by management, and see the programs through to completion
• Scheduling routine inspection, testing, maintenance and services for customers as necessary
• Respond to questions and requests for information
• Answer incoming calls and assume receptionist duties
• Communication with all team members via phone, text & email
• Saving paperwork (report, photos, completed summaries) for work order in job folders
• Submitting reports to jurisdictions using third party compliance, customers and fire marshals
• Perform miscellaneous administrative tasks assigned by the office manager

Requirements:

• Detailed oriented and demonstrate a high degree of accuracy when performing data entry
• Prior Administrative Assistant or Administrative work experience.
• Proficient in the use of MS Office Suite (Word, Excel)
• Comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner.
• Excellent verbal and written communication skills are required.

Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.

Employment with an Equal Opportunity Employer (EOE) including disability/veterans.