Transaction Coordinator

OVERVIEW:

Our team at Commercial Properties Inc. (CPI) is one of the Valleys most trusted and respected full-service commercial real estate brokerage, property management and maintenance firms. We are also the only local member of CORFAC International, an International organization composed of only the top real estate firms in each market. This unique affiliation provides our clients with global reach and exposure.

Established in 1981, CPI has spent the last 45 years consistently growing our market share and client base to become a leader in the Phoenix Metro area. This impressive advancement through both the up and down markets is a testament to the dedication and excellence of the CPI staff and business philosophy. We are capable, creative, and committed to providing only the very best in customer satisfaction.

Our mission and success over the years has been built on service and teamwork.We value ethics, integrity, respect, continuous improvement, excellence, teamwork and fun.

We currently represent over 21 million square feet of commercial space for sale and/or lease, and provide property and association manage for over 210 properties (industrial, office, medical and retail) totaling more than 12 million square feet. Our role is to represent our clients needs in all aspects of buying, selling, owning, leasing, managing and maintaining their commercial real estate assets and/or investments.

DESCRIPTION:

The Associate Sales & Leasing Support Specialist will be part of a highly skilled group of professionals that assist their team in preparing listing agreements, letters of intent, lease documents, sales contracts, financial proformas and various other administrative duties that support the brokerage team. This person will also work directly with clients, landlords, buyers and tenants as their team works through the various aspects of locating, marketing, leasing and selling commercial real estate.

This position will assist with the coordination and preparation of legal documents and/or contractual language that is generally associated with real estate contracts, working from established templates and under the guidance of the Manager of Broker Support. Because this role involves drafting and handling contract language, strong attention to detail is essential. This person should feel comfortable interfacing with company and client attorneys, lenders, property managers, tenants, and outside agents, and must use good judgement in their work as they support agents with contractual terms and conditions for sales and leasing agreements. Training and mentorship will be provided along the way.

Coordination of calendars and appointments for your team will also be important. Fielding calls, returning calls and relaying information between parties will be a frequent activity, so organizational and time-management skills are requisite for success in this fast-paced and dynamic environment. Strong written and verbal communication, customer service and technology skills will be essential to excelling in this position.

An active AZ real estate license is not required to apply for this position; however, candidates must be willing to obtain one within an agreed-upon timeframe after hire.

POSITION REQUIREMENTS:

• 1-2 years of commercial real estate, administrative, or customer service experience preferred; residential experience and entry-level candidates with a strong interest in commercial real estate will also be considered
• Exposure to contract preparation, drafting, or review is a plus but not required; training will be provided
• College preferred, but will consider commensurate experience combined with passion for the industry and a coachable, growth-oriented mindset
• Must be highly detail-oriented with strong proofreading and accuracy skills, as this role involves drafting and reviewing contract language from established templates; proven problem-solving, organizational and time-management skills are also required. Must be able to adapt to changing priorities as the business needs dictate
• Must be able to work independently in a fast-paced, dynamic, collaborative environment
• Demonstrates strong interpersonal skills, including exuding professionalism, being service-oriented and trustworthy.
• Excellent verbal and written communication/listening skills
• General schedule for the position is in office Monday-Friday 8am-5pm, however some availability outside business hours may be occasionally required, depending on business needs
• The ability to manage multiple projects and tasks at the same time (multi-task), quickly prioritizing tasks, moving from one to another and coping with frequent interruptions.

COMPUTER SKILLS:

• Microsoft Office Word, Excel, Outlook, Teams, PDFs, etc

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to stand, walk and use hands to manipulate, handle or feel objects, tools, controls and office equipment. The employee frequently is required to talk and hear. The employee is occasionally required to reach with hands and arms, stoop, kneel, or crouch. Several times during the year, the employee may be required to box files and relocate them to various onsite storage areas. This requires the employee to be able to lift and move boxes weighing up to 50 pounds.

The candidate must be able to work in a team-oriented, fast-paced environment, with shifting priorities and accelerated deadlines. This job description is an overview of the role, however, it does not include all potential deliverables and tasks.CPI is an equal opportunity employer that values diversity in the workforce.

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*** This position is NOT eligible for external recruitment, relocation or sponsorship.

If you are from a placement firm, please do not contact CPI for business development