Development Specialist

Pittsburg State University is accepting applications for a Development Specialist in the department of Advancement Services that is responsible for serving as a critical contributor to the accurate and timely processing of philanthropic gifts, asset monitoring, and donor stewardship activities. Duties and Responsibilities Gift Processing and Data Entry–50% Accurately processes and records charitable donations, pledges, matching gifts, and non-cash gifts in the Foundation’s database Confirms proper allocation of funds based on donor intent Prepares and issues acknowledgment letters, gift receipts, and tax documentation within established timeframes Maintains up-to-date and accurate constituent records in the donor management system Compliance and Data Quality-25% Ensures all processed gifts comply with IRS charitable contribution rules, PCI compliance, and internal audit standards Reviews supporting documentation to verify compliance with gift acceptance criteria Upholds data integrity standards through routine audits and validations of gift records Collaboration and Communication – 15% Coordinates with internal stakeholders and leadership to ensure all gifts are accurately categorized and properly receipted Responds to internal and external inquiries regarding gift status, documentation, and donor records Supports reconciliation of gift data with financial operations during monthly and year-end close processes Additional Administrative Support – 5% Assists in documenting and refining gift processing procedures and workflows Contributes to special projects, reporting, or audit preparation as needed Other Related Duties – 5% Performs other duties assigned directly related to the Foundation’s mission and operations Education and Experience Required Education and Experience - Time of Hire At least two years of experience in data entry, accounting support, donation processing, or related administrative work Strong attention to detail and accuracy in handling financial and donor information Ability to maintain confidentiality and work with sensitive donor data Preferred Education and Experience Bachelor’s degree in accounting, business, or related field Experience working in a nonprofit, foundation, or higher education environment Familiarity with donor management or fundraising software (e.g., Salesforce, DonorPerfect, RazorsEdge) Knowledge of IRS charitable giving regulations, PCI compliance, or general nonprofit accounting principles Experience reconciling financial data and preparing donor acknowledgment letters or receipts Background Checks and Employment Conditions Your employment with Pittsburg State University is contingent on a satisfactory criminal background, sex offender, and credit check. Job Details Job Type: Unclassified Appointment Duration: 12 months Work Schedule: Full Time, Monday – Friday, 8:00 AM – 4:30 PM or other hours as needed EEO Statement Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees. #J-18808-Ljbffr Pittsburg State University