Worker's Compensation Legal Assistant

Job Description

Job Description

Our client is a dedicated solo-practitioner law firm in Portland, Oregon, specializing in workers’ compensation and personal injury plaintiff representation. They take pride on providing compassionate, high-quality advocacy for injured workers and individuals navigating complex legal and medical systems. 

They are seeking a detail-oriented, proactive, and highly organized Legal Assistant to manage the day-to-day administrative and case-management tasks of a fast-paced solo practice. As the sole support staff member, you will play a critical role in managing case files, keeping operations running smoothly, and serving as a primary point of contact for our clients.

Key Responsibilities

• Case Management:  Maintain physical and digital case files from intake through resolution using practice-management software. Track deadlines, statutes of limitation, and hearing dates.
• Medical & Billing Records:  Request, follow up on, & organize medical records.
• Client Communication:  Serve as an empathetic first point of contact for clients. Provide routine case updates and gather necessary medical or employment updates.
• Document Preparation:  Draft routine correspondence, Form 801s, medical authorizations, and basic requests for administrative review review by the Workers Compensation Board or Division.
• Administrative Support:  Manage the attorney’s calendar, schedule depositions, coordinate hearings with the Oregon Workers’ Compensation Board, and handle daily digital or physical mail.

Requirements

• 1-3+ years of experience as a legal assistant or paralegal, preferably in personal injury or Oregon
• workers’ compensation law.
• Strong familiarity with medical terminology and the process of retrieving medical records.
• Proficiency with legal practice-management software (e.g., Prevail) and standard office suites (Microsoft 365, Adobe Acrobat).
• Exceptional organizational skills and the ability to work independently in a solo-attorney environment.
• Strong written and verbal communication skills.

Preferred Qualifications

• Familiarity with Oregon Workers’ Compensation Board rules and filing procedures.
• The ideal candidate has direct experience handling medical records, communicating with insurance adjusters, and navigating Oregon’s unique Workers’ Compensation Board (WCB) systems.