Director of Administrative Operations (Monday - Friday)

Job Description

Job Description

SUMMARY OF POSITION FUNCTION:  

Directs, administers and monitors the Center’s financial and administrative operations, overseeing the following departments and/or functions: finance, accounting, purchasing, property, data integrity, facilities, logistics and maintenance, transportation, health and wellness, food service.

• Provides strategic leadership, direction, training, and oversight to assigned departments and staff.
• Serves as a trusted advisor to the Center Director and an active member of the Center’s senior leadership team.
• May serve as Acting Center Director in the Center Director’s absence.
• Oversees financial and administrative operations, including budgeting, cost controls, spending, and allocation of resources.
• Leads internal audit activities and ensures operational readiness and compliance with ETR, DOL, Job Corps, and applicable federal requirements.
• Oversees key support functions, including finance, purchasing, property, data integrity, facilities, maintenance, logistics, transportation, health and wellness, and food service.
• Negotiates and manages vendor and partner relationships to support Center operations.
• Analyzes operational and financial data and prepares reports, strategic plans, remediation plans, and recommendations for Center and Corporate leadership.
• Provides oversight of purchasing and acquisition activities in accordance with established ETR and Job Corps policies and procedures.
• Monitors staffing resources, including overtime and on-call utilization, to support operational needs while maintaining compliance with established policies.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.

SKILLS/COMPETENCIES:

• Working knowledge of Federal Acquisition Regulations (FAR), governmental accounting, budgeting, and generally accepted accounting practices and principles.
• Demonstrated experience overseeing administrative and operational support functions, including finance, purchasing, facilities, maintenance, property, logistics, health services, and food service.
• Strong leadership and management skills with the ability to effectively lead, develop, and support teams across multiple functional areas.
• Excellent written and verbal communication, interpersonal, organizational, and problem-solving skills.
• Ability to effectively manage multiple priorities, competing demands, and operational challenges in a fast-paced environment.
• Proven ability to establish and maintain effective working relationships with government agencies, community partners, contractors, vendors, and other key stakeholders.
• Strong analytical skills with the ability to interpret financial and operational data, prepare comprehensive reports, and make sound recommendations.
• Demonstrated ability to plan, organize, establish priorities, and coordinate activities across multiple departments.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and other business-related technology.

EDUCATION REQUIREMENTS:

• Bachelors Degree in Business Administration or related field.

EXPERIENCE:

• Minimum of four years of progressively responsible experience in finance, administration, business operations, or a related field, including at least two years in a management or leadership capacity.

OTHER:

• Must possess a valid driver’s license with an acceptable driving record.

ADA REQUIREMENTS:

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.

 

PHYSICAL ACTIVITIES :

• Reading, writing and communicating fluently in English
• Hearing and speaking to express ideas and/or exchange information in person or over the telephone
• Seeing to read labels, posters, documents, PC screens, etc.
• Sitting, standing, moving about or walking for occasional or frequent periods of time
• Dexterity of hands and fingers to operate a computer keyboard and other office equipment
• Kneeling, bending at the waist, stooping and reaching overhead
• Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects 

 

WORKING CONDITIONS: 

• Campus and general office setting
• Indoor and outdoor environment
• May be required to occasionally work evenings and/or weekends