Accounting Assistant

Accounting Assistant

The Accounting Assistant is responsible to provide support and enforce a strict segregation of duties between the Business Office Coordinator (BOC) and accounting tasks, including, but not limited to, accounts receivable/payable, and internal controls, while ensuring compliance with federal, state, and senior-living regulatory requirements. Incorporates the Generation's mission, vision, and values in the daily work and interactions with others.

Essential Functions and Tasks - duties include but are not limited to the following:

The Accounting Assistant in this position will be a second set of eyes that provide segregation of duties required by SOX.

• Follow the Generations monthly financial calendar to ensure timely production of month-end close. Work together with BOCs and Staff Accountants to ensure accuracy of financial statements.
• Review, verify and approve vendor invoices within procurement software and ensure uploads are completed timely and accurately into accounting software.
• Review bank deposits from BOC and accurately enter and post into accounting software.
• May provide support to the BOC in preparing timely resident monthly rent statements.
• May assist BOC in preparing resident refunds according to policy and contract.
• May assist with technical assistance, training, and guidance to the BOCs.
• Provide collaboration with accounting team to streamline workflows and tasks.
• May step in to assist with data entry or resident inquiries during staff shortages or peak billing cycles.
• Assist with monthly internal reviews of financial transactions to verify that AP and AR workflows remain entirely separate.
• May assist with annual external audits by providing supporting documentation as needed.
• Responsible for keeping the office organized and neat in appearance.
• Incorporate choice, dignity, independence, individuality, and privacy into job performance daily.
• Maintain professional appearance and adhere to dress code as outlined in the employee handbook.
• Accept criticism or redirection in a positive manner and show willingness to redirect behavior, performance, or attitude as instructed by supervisor.
• All other duties assigned.

Qualifications:

• Proficient in Microsoft Office and business systems (PointClickCare, Sage Intacct, OnCare).
• Knowledge of cash handling, deposits, and financial transactions
• Strong communication, problem-solving, and decision-making skills
• Ability to manage priorities, complete tasks accurately, and meet deadlines.
• Self-motivated team player with the ability to work independently.
• Maintains confidently and adheres to company policies and compliance standards.

Education and Experience:

• High School Diploma or GED required (Bachelor's preferred in Business or Accounting).
• 3–5 years of experience in business office or accounting functions.
• Senior living, healthcare, or multi-site experience strongly preferred.
• Working knowledge of accounting best practices such as payables, receivables, and reconciliations.
• Strong knowledge of Federal, State, City and County regulations and tax practices, and Medicaid regulations.
• Ability to read, write and follow written and oral instructions in the English language.
• Must pass background check and meet state regulatory requirements.

Generations is a family-first, family-owned, and family-operated business serving senior living communities across California, Colorado, Oregon, Utah, and Washington since 1943. We are dedicated to supporting and increasing the vitality and joy of our residents and our staff. We cherish the unique gifts and complementary skills each person brings to our team. A family caring for families, we are simply unlike anywhere you have ever worked. Come find a home with us.

Bringing Generations together in the joy of living and everything it means to be human.