Construction Project Coordinator

- Please note that this position does not provide visa sponsorship.
- Principals only, we are not accepting agency resumes for this role.

Construction Project Coordinator - Palm Harbor, FL / Tampa Metro
This is an office-based role; candidates must be located in, or have a concrete connection to the Tampa metro.

About Us
FV Services is a family of construction and facilities management solutions providing an all-in-one resource for retail, franchise, and hospitality clients. Since our founding in 2006, we've completed over 1,000 projects nationally - offering Site Selection, Design and Architectural Plans, Construction Management, and Facilities Management, so our clients never have to juggle multiple General Contractors.

We're a national construction management and general contracting firm specializing in commercial tenant improvements, and we're growing - this role sits at the center of that growth.

The Role
As an Entry-Level Project Coordinator, you'll be the administrative backbone initially supporting 1 Project Manager across multiple concurrent jobs. This isn't data entry - it's the fastest way to learn how commercial construction actually gets built, with a clear runway to a PM or other construction paths.

The best Coordinators don't just log documents; they read them, understand what's being built, and chase down answers before a delay reaches the field. If an architect goes quiet on a critical RFI, we want someone who calls, finds the workaround, and flags the PM - not someone who sends a follow-up email and waits.

Responsibilities:

• Document Control: Manage the flow of RFIs, submittals, and drawing updates through Procore.
• Meeting Administration: Write and distribute precise, timely meeting minutes.
• Close-Out Support: Gather O&M manuals, warranties, and as-built drawings for project close-out.
• Discrepancy Tracking: Read drawings and specs closely enough to flag field/document discrepancies before they cause delays.
• Reporting: Utilize Procore, Smartsheet, and Microsoft Office for job tracking and reporting.

What Success Looks Like
First 3 Months - Absorb & Log

• Achieve zero backlog in the submittal and RFI logs.
• Distribute all weekly meeting minutes within 24 hours of adjournment.
• Build fluency in reading architectural, structural, and MEP drawings well enough to spot glaring errors before logging.

First 6 Months - Drive & Predict

• Own the close-out process for sub-projects or specific phases.
• Reduce average RFI turnaround time by actively chasing architects - phone calls, not just email follow-ups.
• Build foundational knowledge of subcontractor scopes of work and basic construction estimating.

First 12 Months - Graduate & Assist

• Manage minor change order tracking independently.
• Routinely flag field/document discrepancies to your PM before they stall the job site.
• Build baseline scheduling knowledge (e.g., Microsoft Project or Primavera P6) to prepare for promotion to Assistant PM.

Ideal Candidate Profile

• Bachelor's degree (desired) in Construction Management, Business, Operations Mgmt, or similar
• Highly organized, detail-oriented, and comfortable managing a high volume of paperwork without letting things slip.
• A sense of urgency - you close loops instead of waiting on them.
• Comfort with (or eagerness to learn) construction software like Procore, Smartsheet, and Microsoft Office.
• No construction experience is required - we're looking for the drive to chase down answers, not a résumé full of jobsite hours. Any familiarity with construction and trades is good, but again, not required.

What We Commit to You
Tools: Procore, Smartsheet, and Microsoft Office training from day one.
Budget: Professional development support for relevant certifications (OSHA, LEED, Procore Certifications).
People: A manageable PM support ratio (typically 1 Coordinator to 2-3 PMs, not spread thin across the whole team).

• Tools: Procore, Smartsheet, and Microsoft Office training from day one.
• Budget: Professional development support for relevant certifications (OSHA, LEED, Procore Certifications).
• People: A manageable PM support ratio (typically 1 Coordinator to 1 primary PM). While you may occasionally support other PMs when needed, this role won't be spread thin across the whole team.
• Cadence: A weekly 30-minute 1:1 with your PM on active project logs and deliverables - plus a separate monthly mentorship conversation with a senior PM (not your day-to-day manager) focused purely on your career growth.

Why Now
You won't get lost in the shuffle here. You'll sit side-by-side with senior builders who will actually teach you the trade, give you real ownership early, and invest in turning you into a full Project Manager faster than a large enterprise GC ever would.

Compensation:
This role is budgeted at 55K base. We are not stuck on this number, bring yourself, bring your expertise, let's talk.

This position does not provide visa sponsorship. Principals only - we are not accepting agency resumes for this role.

At SFV Services, we don't just build structures - we build an inclusive workplace where everyone can thrive! We're proud to be an Equal Opportunity Employer, celebrating the unique talents and perspectives each team member brings to the table. Whether you're designing, constructing, or managing facilities, your individual awesomeness is what matters here, not your race, color, religion, gender, age, or any other label society might slap on you. We're on a mission to create amazing spaces, and we believe that starts with creating an amazing, diverse team. So come as you are, bring your whole self to work, and let's build something extraordinary together.


- Please note that this position does not provide visa sponsorship
- Principals only, we are not accepting agency resumes for this role

At SFV Services, we don't just build structures - we build an inclusive workplace where everyone can thrive! We're proud to be an Equal Opportunity Employer, celebrating the unique talents and perspectives each team member brings to the table. Whether you're designing, constructing, or managing facilities, your individual awesomeness is what matters here, not your race, color, religion, gender, age, or any other label society might slap on you. We're on a mission to create amazing spaces, and we believe that starts with creating an amazing, diverse team. So come as you are, bring your whole self to work, and let's build something extraordinary together.