Executive Assistant

Job Description

Job Description

Executive Assistant

Nodak Insurance Company 

Fargo, ND 

About Nodak Insurance Company

Since 1946, Nodak Insurance Company has been a trusted provider of property and casualty insurance, proudly serving North Dakotans with strength, integrity, and commitment. As the largest domestic insurer in the state and one of Ward’s Top 50 performing insurance companies nationwide, we bring stability and performance to everything we do. Our deep-rooted reputation for excellence is matched only by our unwavering focus on the people we serve, both customers and employees alike.

Nodak Insurance provides a supportive and dynamic environment where career growth is encouraged, contributions are valued, and work truly makes a difference. Consistently recognized as one of the most generous workplaces by the United Way of Cass-Clay, Nodak Insurance believes that its success is built on the success of its people.

At the heart of Nodak is the mission: to meet the lifetime financial needs of our clients by providing competitive products and outstanding service. Guided by the vision to be the consumer’s first choice, and grounded in values of integrity, excellence, and a customer-first mindset, Nodak Insurance is committed to creating meaningful impact in both business and community. In fact, employees actively volunteer and contribute to causes across the state, fostering strong community connections and supporting organizations that matter to North Dakotans.

About the Opportunity

Nodak Insurance Company is seeking an experienced Executive Assistant to provide administrative support to the President & CEO. The successful candidate will actively anticipate the needs of the CEO, protecting their time to ensure they are optimized for their highest and best use. This person will work independently on important matters, communicate professionally on behalf of leadership, and keep the executive office running smoothly. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced environment bringing support and direct impact at the leadership level which requires discretion in handling confidential information to preserve credibility and trust.

 

KEY RESPONSIBILITIES TO ACHIEVE SUCCESS

The Key Accountabilities for the position include but are not limited to the following:

Meeting Preparation, Materials & Documentation

Prepares and organizes materials for Board of Directors meetings, the annual public meeting, and senior leadership team meetings. Coordinates logistics including agenda development, attendee communication, and follow-up documentation. Uses each meeting as a chance to build relationships with board members. 

Travel Coordination & Logistics 

Arranges all travel accommodations, transportation, and itineraries for the CEO. Manages travel-related correspondence, expense documentation, and calendar coordination to ensure seamless business travel. 

Document Management & Records Organization

Prepares reports, presentations, data and serves as the custodian of corporate documents, files, records, and correspondence. Assists corporate secretary and CFO with corporate compliance, public annual meetings and handles confidential information with discretion and professionalism. 

Executive Calendar & Communication Management 

Independently manages the CEO's calendar, mail, and daily/weekly/monthly schedule prioritization ensuring calendar efficiency. Draft, prepare, and edit documents, providing professional written and verbal communication on behalf of the CEO as needed, maintaining discretion with sensitive information and acting as a primary point of contact for executive-level scheduling and coordination.

REQUIREMENTS OF THE POSITION

Education & Experience:

• Bachelor's Degree required

• 5+ years of related experience and/or training, or equivalent combination of education and training

Skills & Knowledge:

• Maintain strict confidentiality

• Excellent written and verbal communication skills

• Knowledge of personal computer programs/applications

• Ability to work independently and also effectively with others

COMPENSATION & BENEFITS

• Competitive salary based on experience and qualifications

• Group Health, Dental, and Vision Insurance with an HSA/FSA Account

• Short-Term Incentive Bonus Plan

• 401(k) Plan

• Employee Stock Ownership Plan (ESOP)

• Dependent Care FSA

• Paid Time Off (PTO) and Paid Holidays

• Long-Term and Short-Term Disability Insurance

• Group Life and Accidental Death & Dismemberment (AD&D) Insurance

• Employee Assistance Program (EAP)

• Voluntary Benefits Available for Purchase

THE SEARCH

Sagency, an executive search and leadership consulting firm, has been retained in the search for this Executive Assistant position.

Sagency consultants will review and evaluate all interested parties to help the hiring team review a final group for consideration. 

The search will be conducted in a professional manner and all potential candidates will be given consideration. Candidate conversations and information will be handled with great discretion and confidentiality. Sagency and Nodak Insurance Company are equal-opportunity employers.

If after reading this Opportunity Profile, you feel that your experience, skills, and passion are a good match for the organization and this role, we would like to engage with you. Please read below for the first part of the application and selection process.

The initial steps of the application and selection process: 

Step 1: Interested candidates complete the online application

• Upload your resume.

• The online application will be posted until the position is filled.

Step 2: A Sagency Executive Search Consultant may schedule an initial phone call with qualified applicants.

Step 3: A Sagency Executive Search Consultant will schedule a 60-minute interview with select candidates.

Step 4: If you are selected and choose to move on to interviews with our client, you will be asked to complete an online assessment.

Step 5: First-round interviews with the client.

Thank you for your time and interest in this role.