HR Coordinator

Job Description

We are looking for an HR Coordinator to support core people operations for a contract-to-hire position based in Waco, Texas. This role will contribute across hiring, employee support, benefits coordination, and compliance-related activities while helping create a well-organized and positive workplace experience. The ideal candidate brings strong administrative judgment, attention to detail, and the ability to manage multiple HR processes effectively.

Responsibilities:

• Coordinate hiring activities by scheduling interviews, tracking candidate progress, preparing hiring documentation, and supporting a smooth onboarding experience from offer through orientation.

• Administer onboarding tasks, including pre-employment screening follow-up, completion of employment records, policy acknowledgments, and initial employee setup in HR systems.

• Serve as a point of contact for employee questions related to workplace policies, benefits, and general HR procedures, escalating sensitive matters when appropriate.

• Support benefits administration by assisting with enrollments, status changes, employee communications, and record maintenance tied to benefit programs.

• Maintain accurate employee information within HRIS platforms, including Paylocity, and help ensure data integrity across personnel files and system records.

• Assist with training and development efforts by organizing learning sessions, tracking participation, and helping distribute materials that support employee growth.

• Contribute to performance management processes by preparing documentation, tracking review timelines, and coordinating related communications.

• Help uphold compliance with labor regulations and internal policies through careful recordkeeping, audit readiness, and consistent HR administrative practices.

• Promote employee engagement by supporting HR initiatives, communications, and activities that strengthen workplace culture and employee experience.

• Experience supporting HR administration across onboarding, employee records, and day-to-day personnel processes.

• Working knowledge of pre-employment screening coordination and documentation procedures.

• Familiarity with HRIS platforms and the ability to maintain accurate employee data within systems such as Paylocity.

• Bilingual in English and Spanish, with the ability to effectively communicate with employees and candidates.

• Understanding of HR compliance practices, including confidentiality, documentation standards, and policy adherence.

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Effective written and verbal communication skills for interacting with employees, candidates, and internal stakeholders.

• Attention to detail and sound judgment when handling sensitive information and HR-related inquiries.