Part-Time Office Assistant (Cambridge, MA)

Part-Time Office Assistant (Cambridge, MA)

The Office Assistant supports day-to-day workplace operations in a highly client-facing environment by serving as a welcoming first point of contact for guests, providing hands-on support for internal and client meetings, and acting as a liaison between internal teams and building management. This role is essential to creating professional, highly-efficient, and well-coordinated office experience.

Key Responsibilities

Guest & Front-of-House Management

• Greet and assist visitors, clients, and vendors in a professional and courteous manner
• Manage guest check-in procedures
• Coordinate with hosts to ensure a smooth guest experience
• Maintain a professional, hospitality-driven guest experience aligned with client expectations and brand standards
• Maintain common areas to ensure a clean, organized, and welcoming environment

Meeting & Event Support

• Assist with meeting room setup, AV equipment, and supply readiness
• Coordinate catering, refreshments, and room scheduling for meetings and on-site events
• Provide end-to-end support for client meetings, including greeting attendees, coordinating room readiness, and partnering with meeting hosts to keep schedules running smoothly
• Provide basic troubleshooting support for conference room technology or escalate issues as needed
• Ensure meeting spaces are reset and ready for subsequent use

Liaison with Building Management

• Serve as a point of contact between the office and building management for facilities-related needs
• Submit and track building service requests (e.g., HVAC, lighting, cleaning, access)
• Coordinate vendor access and escort as required

Office & Administrative Support

• Assist with general administrative tasks such as ordering office supplies and maintaining inventory
• Support space-related initiatives such as moves, or reconfigurations
• Provide ad hoc support to workplace, facilities, or operations teams as needed

Qualifications

Required

• High school diploma or equivalent
• 1–3 years of experience in an office, administrative, hospitality, or facilities support role
• Strong customer service and interpersonal skills
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Proficiency with Microsoft Office (Outlook, Teams, Word, Excel)

Preferred

• Experience working in a corporate office or multi-tenant building
• Familiarity with conference room AV systems and meeting technology
• Experience coordinating with property management or external vendors

Skills & Competencies

• Professional demeanor and strong communication skills
• Discretion and sound judgment when handling client interactions, confidential information, and executive or customer-sensitive meetings
• Attention to detail and follow-through
• Problem-solving mindset with a service-oriented approach
• Ability to work independently and collaboratively
• Physical ability to assist with light lifting and room setup

Working Conditions

• Part-time, 10-20 hours weekly, onsite role during standard business hours
• Occasionally early morning or after-hours support may be required for meetings or events

Pay Transparency:

Factors that may be used to determine your actual pay rate include your specific skills, experience, qualifications, location, and comparison to other employees already in this role. In addition to the base salary, certain roles may qualify for a performance-based incentive and/or equity, with eligibility depending on the position. These rewards are based on a combination of company performance and individual achievements.

The hiring range for this position is:

$41,925.00-$51,761.25

Benefits of working at Lumeris

• Medical, Vision and Dental Plans
• Tax-Advantage Savings Accounts (FSA & HSA)
• Life Insurance and Disability Insurance
• Paid Time Off (PTO, Sick Time, Paid Leave, Volunteer & Wellness Days)
• Employee Assistance Program
• 401k with company match
• Employee Resource Groups
• Employee Discount Program
• Learning and Development Opportunities
• And much more...

Be part of a team that is changing healthcare!

Location:

Massachusetts

Time Type:

Part time

Lumeris and its partners are committed to protecting our high-risk members & prospects when conducting business in-person. All personnel who interact with at-risk members or prospects are required to have completed, at a minimum, the initial series of an approved COVID-19 vaccine. If this role has been identified as member-facing, proof of vaccination will be required as a condition of employment.

Disclaimer:

The job description describes the general nature and level of work being performed by people assigned to this job and is not intended to be an exhaustive list of all responsibilities, duties and skills required. The physical activities, demands and working conditions represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties and responsibilities.

Lumeris is an EEO/AA employer M/F/V/D.