Permit Services Supervisor

Permit Services Supervisor Effective July 1, 2027: $8,734 - $10,618 Additional Pay (upon assignment and eligibility) Incentive Pay - Up to 5% incentive for City-approved educational courses. Longevity Pay - Beginning at 10 years of service, 5%; at 15 years of service, 7.5% for Sworn and Non‑Sworn Police Department Mid‑Management employees. Beginning at 8 years of service - 2.5%; 10 years of service - 5%, and 12 years of service 7.5%. Bilingual Pay - $100 per month. Cell Phone Stipend - $75 per month. Medical-in‑lieu - Employees who waive the City’s medical coverage shall receive $200 per month for employee only, $350 per month for employee plus one, and $500 per month for family. Benefits Home Buying Program - $25,000 interest‑free loan to assist with the purchase of a home in Galt city limits. Tuition Reimbursement - Up to $4,000 per fiscal year. Holiday Pay - Fourteen (14) paid holidays: One (1) floating holiday and thirteen (13) fixed holidays observed: New Year’s Day, MLK Jr. Day, Presidents Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. Vacation Leave - 80 hours per year for the first 4 years of service, 120 hours after 4 years, 160 hours after 10 years, 200 hours after 15 years, and 240 hours after 22 years. Vacation Credit - Those with 4+ years of prior public agency experience may request to accrue at a rate of 120 hours. Vacation Cash Out - Eligible employees may cash out up to 80 hours per year. Sick Leave - 96 hours per year. Admin Leave - 70 hours for exempt employees. Health Insurance - City pays a generous portion of the CalPERS medical premium (9 options); City pays 100% for dental and vision premiums. Life Insurance - City pays a $50,000 policy and a $1,500 policy for dependents. Long Term Disability - City‑paid policy‑benefit is up to 60% of base salary. EAP - Confidential employee assistance plan. Unrepresented Position Definition: Under general direction, performs a variety of supervisory and technical responsibilities in the areas of building permit processing and plan check for commercial and residential structures; provides information to the public; calculates and collects fees; provides administrative support within the Division; prepares permit activity reports; represents the City with a variety of customers and the public, performs other related duties as required. Supervision Received and Exercised: Receives general direction from the Building Official or designee. Exercises direct supervision over permit and plan check staff, and indirect supervision over support staff. Class Characteristics: Permit Services Supervisor is a supervisory level class in which the incumbent is expected to supervise and coordinate the activities of the permit services and plan check for the Building Division. This is a single incumbent classification, which is differentiated from the Building Official in that the latter is responsible for supervision and oversight of the Building Division. Examples of Typical Job Functions Responsible for supervising the consistency, accuracy and quality of services provided at the permit services counter, including the review and processing of building permits for new construction and building modifications; supervises, trains, motivates, assigns work and evaluates assigned staff; participates in the hiring process; recommends disciplinary actions as necessary; recommends policies and procedures related to permit processing and issuing. Participate in the review and processing of building plans for routine and complex structures, and building systems compliance primarily for residential buildings, alterations and repair by reviewing plans, architectural drawings, structural calculations, and specifications submitted with development permit applications to ensure completeness and conformance with California Building, Plumbing, Mechanical, and Electrical Codes and relevant State, County and local ordinances. Perform over‑the‑counter plan checks for small construction projects, including but not limited to retail, restaurants, offices, commercial/industrial projects, projects with structural changes, and code compliance cases. Verify and coordinate permit documentation, agency clearances and approvals, project information, and contractor licensing information in preparation of project for permit issuance; receives building plans and specifications for completeness, review and conformance to permit requirements and regulations; reviews, distributes, and tracks construction plans from project submittal to permit issuance; forwards plans to the appropriate Department staff; relays necessary corrections to the permit applicant. Accept plans for plan checks; oversee all plan checks and ensure they are completed in a timely manner; recommend corrections to violations; maintain department logs; perform input and retrieve data; assist in the preparation of permit and construction activity reports. Provide customer service by responding to public and agency inquiries by phone and at the counter; provide information regarding building permit policies and application procedures; work cooperatively with property owners, contractors, architects, developers, engineers, or their representatives to resolve questions regarding permit issuance and permit fees. Respond to contractors, builders and the public to answer questions and resolve complaints related to plan check requirements and conditions of permit approvals. Oversee and manage the development, installation, and maintenance of a case management and permit tracking system for managing all aspects of the building permit and plan check process. Calculate, collect, and record permit application and plan check fees; coordinate fee payment with the cashier; issue over‑the‑counter permits. Establish positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public. Operate a standard vehicle to travel to multiple locations in order to perform assigned tasks; transporting equipment as needed and performing assigned tasks at each worksite. Perform other duties as assigned. Knowledge of Building and municipal code sections as related to the permit and inspection process. Principles and practices of plan checking. Various construction methods. Materials and terminology for both residential and commercial projects. Case management and permit tracking systems. Real property description and terminology. Basic research methods used in the collection, tabulation, analysis, and application of building inspection data. Public relations techniques and procedures. Supervision, training, and motivation. Basic principles of mathematics. Applicable federal, state, and local laws, codes, and regulations. Methods and techniques of scheduling work assignments. Standard office procedures, practices, and equipment. Modern office equipment, including a computer and applicable software. Methods and techniques for record keeping and report preparation and writing. Proper English, spelling, and grammar. Occupational hazards and standard safety practices. Ability to Manage, oversee, and supervise all permit services and plan checks. Review plans, blueprints, and supporting documentation for completeness. Collect, analyze, and present data. Explain and give zoning and planning ordinances and engineering information. Work with the public in a courteous and friendly manner. Plan, organize, train, evaluate, and direct work of assigned staff. Perform mathematical calculations quickly and accurately. Interpret, explain, and apply applicable laws, codes, and regulations pertinent to permit issuance; read, interpret, and record data accurately. Organize, prioritize, and follow‑up on work assignments. Work independently and as part of a team. Make sound decisions within established guidelines. Analyze a complex issue and develop and implement an appropriate response. Follow written and oral directions. Observe safety principles and work in a safe manner. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships. Education and Experience Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Five years of experience in processing plan submittals and permit applications, and an associate’s degree. A bachelor’s degree in construction management, public administration, or a related field is highly desirable. Licenses and Certifications Possession of a valid Class C California driver’s license and a satisfactory driving record. Possession of, or the ability to obtain, a within one year of hire is required. Possession of International Code Council (ICC) Permit Technician and Residential Plans Examiner certifications within one year of hire is required. Physical Demands Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed material and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing and walking in work areas are frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Environmental Elements Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Working Conditions Must be able to pass a pre‑employment physical and background investigation, including fingerprinting. #J-18808-Ljbffr City-of-Galt,-Ca