Grants and Contracts Administrator - Psychiatry & Behavioral Sciences

Grants And Contracts Administrator - Psychiatry & Behavioral Sciences

Drive grants and contracts success! Join a collaborative and mission-driven environment where your expertise in grants and contracts administration will guide faculty and principal investigators through the full lifecycle of sponsored projects. This position has the option to be 100% remote. Candidates must reside in one of the approved states for remote work.

Be you. This position will be located within the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and contracts. Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. Ensure all applications and contracts meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.

This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.

Departmental preferences: Pre-award and post-award experience preferred. Certified Research Administrator is a plus. University/Institutional experience is a plus.

Minimum qualifications: Experience - No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position. Education/Training - Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.

Skills: Ability to analyze data and formulate conclusions. Ability to learn changing technologies related to grants and contracts management. Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point). Ability to communicate both verbally and in writing with all levels of the organization. Ability to manage and prioritize multiple projects/tasks simultaneously. Ability to create verbal and written reports. Knowledge of federal rules and regulations relating to research grant and/or contract activity. Knowledge of Duke University policies and procedures relating to grant and contracts activity. Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management. Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards. Understand and be able to apply costing rules and regulations to federally funded projects. Experience with/Ability to perform required functions in SPS, R3, grants.duke and SES relating to assigned duties. Understand financial processes and controls including the reconciliation process.

Work performed: Pre-award job responsibilities include developing budgets and budget justification, preparing and submitting grants and contracts, advising faculty/PI on administrative requirements, assisting with development of internal cost assessment and subsequent budget development and negotiation with sponsor, preparing, coordinating and reviewing proposal elements, monitoring compliance with agency and University regulations, and participating in study initiation meetings. Post-award job responsibilities include managing assigned projects and financial project portfolios, advising faculty/PI on budget adjustments and revisions, monitoring proposal status and advising on requirements and deadlines, managing budget, reporting and compliance timelines, establishing sub-recipient financial and reporting requirements, reconciling monthly budget reports, identifying and submitting cost transfers, preparing and submitting requests for re-budgeting/modifying the funded project, reconciling and closing all sub-recipient cost objects, monitoring compliance with agency and University regulations regarding reporting, maintaining financial records, monitoring and determining appropriate charging of patient care expenses, managing overdrafts, ensuring proper recording of revenue, and closing all funded projects. Administrative job responsibilities include developing project management plan, making cost-sharing adjustments, ensuring proper handling and tracking of Sponsor payments, interpreting departmental policies and procedures, applying federal and university rules to manage effort, and submitting reports.

Tier structure: Associate, Advanced, Senior, Lead.

Anticipated pay range: USD $59,829.00 to USD $96,900.00.

Duke University provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs.

Equal opportunity employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Essential physical job functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services.