Purchasing Assistant

Purchasing AssistantVarcoMac, a Legence companyVarcoMac is a leading provider of electrical & power services in the Mid-Atlantic region. Our culture is open, collaborative, innovative and fun– all reflected in recognition of VarcoMac as a '#1 Best Place to Work' on multiple occasions. We foster a work environment that encourages and rewards creative thinking. Our employees are passionate about their work and genuinely love what they do. With diverse areas of expertise, VarcoMac is the ideal place to build your career and develop skills in project management, entrepreneurship, leadership, and life.Position Overview VarcoMac is seeking a detail-oriented and highly organized Purchasing Assistant to join our purchasing team. This role supports the day-to-day procurement of materials for commercial electrical projects by reviewing purchase orders, sourcing materials, coordinating deliveries, maintaining procurement documentation, and resolving order and invoice issues. The Purchasing Assistant will work closely with the Purchasing Manager, vendors, site personnel, and Accounts Payable to help ensure materials are purchased accurately, competitively, and on schedule.This is a full-time position based in the Prince Frederick office, with the possibility of a hybrid schedule. The expected schedule is 40 hours per week. The role offers an opportunity for growth as VarcoMac continues to expand its footprint in the Washington, D.C. and Baltimore markets.Key Responsibilities Purchasing & Order Management Review purchase orders for accuracy and completeness prior to issuance to vendors. Source material requisitions through the company's vendor network to identify the best combination of price, availability, value, and terms. Evaluate vendor quotes and support purchasing decisions based on overall value and project needs. Process purchase orders through the company's accounting system and applicable vendor systems. Process order acknowledgements and coordinate deliveries with site personnel. Expedite critical orders through vendor relationships and other available resources.Vendor, Documentation & Department Support Maintain productive vendor relationships and communicate professionally regarding orders, availability, pricing, deliveries, and issue resolution. Manage and maintain procurement documentation to support accurate records and audit compliance. Assist the Accounts Payable department with invoice discrepancies, purchase order questions, and related issues. Provide additional administrative and operational support to the Purchasing Department as needed.Desired Skills and Experience Experience Prior procurement or purchasing experience is preferred; VarcoMac is willing to train the right candidate. Experience managing material orders through an ERP and/or purchase management system is preferred. Knowledge of commercial, industrial, or governmental electrical markets is helpful.Technical & Professional Skills Proficiency with Microsoft Office, particularly Excel, Outlook, and Word. Understanding of procurement best practices and purchasing procedures. Strong attention to detail, organization, and follow-through. Ability to manage competing priorities and maintain a high level of productivity in a fast-paced environment. Excellent written and verbal communication skills. Ability to build effective working relationships with vendors and internal partners.Additional Notes Full-time position with an expected schedule of 40 hours per week. Position is based in the Prince Frederick office, with the possibility of a hybrid schedule. This position reports to the Purchasing Manager. Other duties may be assigned as needed to support purchasing operations and business objectives. Salary Range: $27.50-$32.50 per hourAbout Legence Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.Benefits Overview Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave Financial Benefits: 401(k) retirement savings planReasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact us at View email address on click.appcast.io or your dedicated recruiter with the job title and requisition number.Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.Third-Party Recruiting Disclaimer Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job -related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law