ADP Workforce Now Implementation Specialist

ADP Workforce Now Implementation Specialist

We are seeking an experienced ADP Workforce Now Implementation Specialist to lead the configuration, deployment, and integration of ADP Workforce Now for a U.S.-based nonprofit organization. This engagement requires a detail-oriented professional who can manage the complexities of a hybrid workforce combining domestic payroll employees with international non-paid staff and ensure a seamless, bidirectional data integration between ADP Workforce Now and Sage Intacct.

The organization is a nonprofit with a global footprint, currently comprising approximately 165 employees:

• 75 U.S.-based employees processed through ADP payroll.
• Approximately 90 international employees onboarded as non-paid employees within ADP, ensuring the platform serves as the organization's single system of record for all personnel.
• All employees are exempt-status; the organization does not employ hourly staff.
• The Time & Attendance module will be utilized primarily for time-off request management rather than time-tracking.

System Implementation & Configuration

• Lead end-to-end implementation of ADP Workforce Now, including system setup, module configuration, and workflow design.
• Configure ADP to accommodate both U.S. payroll employees and international non-paid employee records, maintaining data integrity across both populations.
• Establish ADP Workforce Now as the authoritative system of record (source of truth) for all employee data organization-wide.
• Configure the Time & Attendance module to support time-off request workflows appropriate for an all-exempt workforce.

Sage Intacct Integration

• Design and implement a reliable, accurate data feed between ADP Workforce Now and Sage Intacct to support financial reporting and general ledger requirements.
• Collaborate with the finance team to map employee and payroll data fields between platforms, ensuring alignment with the organization's chart of accounts and reporting structure.
• Conduct thorough testing of the integration, validate data accuracy, and resolve discrepancies prior to go-live.
• Document integration specifications, data mapping, and ongoing maintenance procedures.

Project Management & Stakeholder Collaboration

• Develop and manage an implementation project plan with clearly defined milestones, deliverables, and timelines.
• Serve as the primary point of contact for ADP and liaise with internal HR, Finance, and IT stakeholders throughout the implementation process.
• Facilitate training sessions for HR and administrative staff on ADP platform functionality.
• Proactively identify and escalate risks, issues, and dependencies that could impact project delivery.

Required

• Demonstrated experience implementing ADP Workforce Now, with specific expertise in multi-population and multi-jurisdictional configurations.
• Proven experience integrating ADP Workforce Now with Sage Intacct or comparable ERP/financial management systems.
• Strong understanding of payroll processing, HRIS data architecture, and HR compliance requirements.
• Familiarity with nonprofit organizational structures and associated reporting needs.
• Exceptional attention to detail and a methodical approach to data validation and quality assurance.
• Strong communication and project management skills, with the ability to translate technical requirements for non-technical stakeholders.

Preferred

• Experience supporting global or internationally distributed organizations with mixed payroll and non-payroll employee populations.
• Prior implementation work within a nonprofit or mission-driven environment.
• ADP Workforce Now certification or equivalent professional credential.