Investor Services Administrator

Investor Services AdministratorFull-timeRegion: AmericasJurisdiction: ChicagoCompany DescriptionAsset Manager Service | Issuer Services | Private Wealth & CorporateOcorian helps asset managers, private wealth, corporates, and issuer clients handle operational and regulatory complexity at scale, giving them the freedom to focus on what they do best.Whether they're raising capital, expanding into new markets, acquiring a business, preparing for an exit or protecting wealth, we're behind every move our clients make, creating capacity and removing burden so they can focus on growth, opportunity and performance.With over 50 years' of expertise, 20 locations and 2,000 expert colleagues, clients know they can rely on us when their challenges are complex, time-critical and consequential.To find out more about Ocorian and our services, visit ocorian.comJob DescriptionPurpose of the RoleIn this role you will play a key role in delivering an exceptional experience for private fund clients and investors. Acting as a trusted point of support, you will help ensure investor transactions, communications, reporting and onboarding activities are completed accurately, efficiently and in line with regulatory requirements. This is an excellent opportunity for an organised and client-focused professional who enjoys working in a fast-paced environment where attention to detail and relationship management are equally important. Your work will directly contribute to strong client satisfaction, operational excellence, and the continued success and growth of the business.Main ResponsibilitiesSupport investor onboarding activities, including the collection, review and maintenance of KYC and AML documentation.Process investor capital activity accurately in accordance with fund offering documents and regulatory requirements.Administer investor portals, managing user access, permissions and account setup to ensure a seamless investor experience.Coordinate the timely distribution of investor communications, including capital call notices, distribution notices, financial statements and tax reporting documents.Support treasury-related activities, including expense payments, distribution funding and related operational processes.Maintain accurate investor records and data across multiple systems, ensuring information remains current and complete.Build strong relationships with clients and investors by providing responsive, professional and high-quality support.Collaborate with internal teams to ensure the efficient delivery of investor services and resolution of queries.Support process improvement initiatives, special projects and evolving business requirements.Contribute to a culture of accuracy, accountability and service excellence.QualificationsBachelor's degree in Business Administration, Accounting, Finance, or a related discipline.Professional qualifications or further study in finance, accounting, fund administration, or investor services would be advantageous.Knowledge, Skills and ExperienceExperience within private equity, alternative investments, fund administration, investor services, or a wider financial services environment.Strong proficiency in Microsoft Office applications, particularly Microsoft Excel.Excellent attention to detail and the ability to manage multiple priorities while maintaining high levels of accuracy.Understanding of investor onboarding, investor servicing, fund structures, and AML/KYC requirements would be advantageous.Experience using investor servicing, CRM, fund administration, or compliance platforms such as Allvue, Dynamo, Investran DX, Salesforce, Sentinel, RiskScreen, Ripjar, or similar systems would be advantageous.Additional InformationAll staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:We are CLIENT CENTRIC – Clients are at the centre of our world, and we're committed to providing expertise and specialist solutions to meet their most complex challenges.We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.Equal Opportunities for EveryonePlease let us know if there's anything we can do to make the process easier for you. You can reach us at View email address on click.appcast.io're an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.