Administrative Assistant/ICDFR (UEC)

Apply now Job no: 557321 Work type: Auxiliary Location: San Bernardino - San Bernardino Campus Categories: Excluded, Administrative, At-Will, Temporary, Full Time, On-site (work in-person at business location) About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Staff, Non-Exempt, Full Time, Benefited position through 6/30/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary ​$3,119.94-$3,813.26 per month Location ​CSUSB Campus. Work Schedule 40 hours per week. Typically Monday through Friday 8:00AM to 5:00PM. Some nights and weekend work may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of the ICDFR Director and ICDFR Office Manager, the Administrative Assistant will work independently to: Office Support The Administrative Assistant is responsible for the facilitation and execution of administrative activities and procedures of the central ICDFR office. Responsibilities range from fielding inquiries to performing various clerical and administrative support tasks. Serve as a central point of contact for staff, personnel, and external contacts, answering questions, providing information, and referring issues to the Office Manager as needed. Manage the centralized ICDFR calendar, schedule and coordinate meetings, and send reminders for project lead and other key meetings. Prepare and update agendas, take meeting notes, and identify and distribute action items. Answer phones, take messages, and provide general, accurate information. Greet and direct visitors, prospective clients, or other guests to the appropriate office or staff member. Maintain office organization, including monitoring supplies, filing, recordkeeping, and running errands on campus or in the community. Create and distribute correspondence relevant to the organization, programs, or projects. Assist with administrative preparations and attend monthly ICDFR meetings as needed. Personnel / HR Support The Administrative Assistant provides general support for personnel and HR-related processes, helping ensure smooth operations for staff and project teams. Assist with staff onboarding, offboarding, and general personnel tracking. Support payroll-related tasks such as time sheet collection and reminders. Forward HR communications and updates to the appropriate staff and project leads. Maintain and update staff records and documentation. Provide general administrative support for HR processes as needed. Events The Administrative Assistant is responsible for supporting ICDFR’s mission and objectives by organizing and facilitating ICDFR sponsored and/or hosted events. Assist Director in coordinating events. Coordinate with campus departments and external vendors to schedule space, equipment, and other logistics. Arrange necessary accommodation such as parking, catering, and event materials. Communicate with staff, volunteers, and participants to ensure smooth event operations. Supervise student assistants and volunteers as needed during events. Additional Tasks Attend weekly meetings with Director and central operations team. Provide support and backup for monthly diaper reporting, diaper and wipes ordering, participant communication, and diaper pick-up reminders. Support office operations by submitting work orders, ordering and renewing keys for staff, and tracking/updating equipment in spreadsheets. Support general office upkeep, including organizing, tidying, and maintaining common areas. May be required to travel for events occasionally. Minimum Qualifications Education: High school diploma or equivalent. Experience: Equivalent to one year of general office clerical work. Other: Ability to understand standard office procedures and practices. Ability to operate standard office equipment and software. Must possess excellent organizational skills. Working knowledge of English grammar, spelling, and punctuation. Fundamental writing skills to effectively communicate standard information. Ability to respond to routine inquiries and explain policies and procedures to others. Ability to identify and solve standard problems and refer more complex issues to appropriate staff. Preferred Qualifications Some college coursework. Benefits Include CalPERS Retirement and CalPers 457 Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmitve Action Program, please contact UEC Human Resources at View email address on click.appcast.io Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at View email address on click.appcast.io. UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Apr 23 2026 Pacific Daylight Time Applications close: #J-18808-Ljbffr