Administrative Assistant

Administrative AssistantSUHRCO Residential Properties is currently seeking an Administrative Assistant. The general purpose and role of this position is to support the Community Association Manager with the administration of the daily operations supporting multiple associations in a portfolio.General Duties and ResponsibilitiesAssist manager with preparation and distribution of annual budget mailing materialsAssist manager with preparation and distribution of annual homeowner meeting materialsReceive and process maintenance requests, track work ordersReceive incoming client and vendor calls, take appropriate action as needed and keep the manager informedAssist with collection of monthly Association dues and ACH informationAssist in maintenance of homeowner association file and necessary changes to contact information in management softwarePrepare and distribute welcome packages for new homeownersFacilitate Association and vendor mailingsAssist in producing an Association newsletterMaintain Association liability insurance bookAssist in the creation and support of an Association web site for owner access to rules, governing documents, minutes of meetings, newsletter distributionCreate reports (landscape, work orders; delinquencies, violations) out of the management softwareAssist in processing architectural requestsAssist manager on any special projectsMaintain Association gate computerAssist with review of all Association contracts and preparation of bid specifications as neededAssist with any mailings to members as directed by managerAssist with preparation and distribution the agenda and packets for board of directors meetingsAssist the manager with preparation of a monthly management report for the Board of DirectorsAssist in the enforcement of the Association Bylaws, CC&Rs, Rules and Regulations and Architectural guidelinesBe able to provide back up support for front desk receptionist (corporate)Requirements:High school diploma or GEDApplicant must be able to prioritize work and follow directions explicitly under the direction of their managerPreferred SkillsComputer Skills: Microsoft Office, Internet, HOA Management SoftwareExcellent Customer Service skillsExcellent verbal and written communication skillsPrevious experience in homeowner association or property management field is preferred