Administrative Assistant (School Secretary)

Job Description

Job Description

We are seeking a highly organized Administrative Assistant who enjoys supporting educators, students, and families while helping ensure the smooth day-to-day operation of our school.

Position Summary

The Administrative Assistant provides essential administrative and operational support to school leadership, teachers, and families. This role helps manage communication, scheduling, records, and office operations so staff can focus on teaching and supporting student success.

Key Responsibilities

Administrative & Office Support

• Manage calendars, schedule meetings, and coordinate appointments
• Maintain organized files, records, and databases
• Prepare reports, documents, and correspondence
• Order and manage office supplies and equipment

Communication & Customer Service

• Answer phone calls and respond to emails and inquiries
• Provide assistance to parents, students, and community members
• Support school communications and general correspondence

Records & Data Management

• Maintain student records and administrative documentation
• Enter and update data in school systems
• Generate reports and support record-keeping requirements

Financial & Staff Support

• Assist with invoicing, accounts payable, and expense tracking
• Support staff onboarding paperwork and personnel files
• Help teachers with supply orders and meeting coordination

Event & Community Support

• Assist with planning school events, meetings, and conferences
• Support community engagement and volunteer coordination

Qualifications

Required

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficiency with Google Workspace or Microsoft Office
• Ability to manage multiple tasks with attention to detail

Preferred

• Administrative experience in a school or nonprofit setting
• Experience with databases or student information system

Compensation & Benefits

Salary: $18 – $24 per hour, depending on experience and qualifications.

REACH offers a supportive workplace and competitive benefits for eligible employees, including:

• Public Employees Retirement System (PERS) with REACH paying the full 6% employee contribution for eligible staff.
• Health insurance options for employees and families.
• Employer HSA or FSA contributions depending on plan selection.
• Paid holidays include Veterans Day, MLK Day, Presidents’ Day, Memorial Day, and a personal day.
• Paid sick leave accrued in accordance with Oregon law.

Why Work at REACH

• Small, collaborative school community
• Meaningful work supporting students and families
• Opportunity to contribute to a mission-driven charter school

REACH is a small, community-based public charter school serving students through a personalized, flexible learning model. We partner closely with families, who play an active role as Learning Coaches, while teachers provide consistent guidance, support, and accountability.

Our program is built on strong relationships, individualized instruction, and real-world learning experiences that help students thrive both academically and personally. Staff at REACH work in a collaborative, student-centered environment where innovation, flexibility, and meaningful connections are at the core of the work.

Company Description

REACH is a small, community-based public charter school serving students through a personalized, flexible learning model. We partner closely with families, who play an active role as Learning Coaches, while teachers provide consistent guidance, support, and accountability.\r\n\r\nOur program is built on strong relationships, individualized instruction, and real-world learning experiences that help students thrive both academically and personally. Staff at REACH work in a collaborative, student-centered environment where innovation, flexibility, and meaningful connections are at the core of the work.