Document Controls Specialist II

What We're Looking For At HNTB, you can build a meaningful career while supporting transportation infrastructure that impacts communities across Georgia. With more than a century of experience delivering complex infrastructure solutions, HNTB continues to expand its role in supporting GDOT’s materials compliance and quality assurance programs. This position supports both project‑level delivery and statewide materials compliance functions within GDOT‑administered programs. In this role, the individual serves as the Document Control Specialist for the I-285 Top End Express Lanes Project and is responsible for managing all project document control activities. This includes establishing and maintaining document management systems for the Project Management Team (PMT) and Developer, coordinating the review and distribution of project submittals, and ensuring all documentation is processed in accordance with P3 Division guidance and project requirements. The role also oversees project correspondence, records management, and contract compliance documentation, ensuring accurate, timely, and consistent document control throughout project delivery and closeout. What You'll Do Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel. Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents. Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties. Prepares records for inactive storage according to the Records Retention Schedule. May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use. Performs and/or supports regular audits of document controls processes and procedures. Performs other duties as assigned. What You'll Need Associate's degree in relevant field and 3 years of relevant experience, or In lieu of degree, 5 years project controls, document control, and/or technical administrative support experience. What You'll Bring Ability to think in a detailed and structured way. Ability to be systematic and learn the industry being supported. What We Prefer Proficiency in SharePoint, Bluebeam Revu, and Microsoft Office Suite (Excel, Word, and PowerPoint) to support document management, reporting, tracking, and records administration. Familiarity with transportation or construction project delivery methods and an understanding of how multiple project disciplines interface throughout design and construction. Strong attention to detail with a process-oriented mindset and the ability to quickly learn, interpret, and apply project procedures, standards, and document control requirements. Excellent organizational, communication, and coordination skills, with the ability to manage multiple priorities and maintain accurate project records in a fast-paced environment. Effective technical writing and document review skills, with the ability to prepare, track, and communicate project information clearly and professionally. Ability to collaborate with project leadership, agency representatives, consultants, contractors, and multidisciplinary project teams to support successful project delivery. Visa sponsorship is not available for this position. Locations: Atlanta, GA; Sandy Springs, GA. Job Type: Regular Full/Part Time: Full time Job Category: Project Controls Group ReqID: R-30712 Equal Employment Opportunity & Disability Accessibility Statement HNTB provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. The HNTB Companies ensure nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964. Any applicant with limited English proficiency or a qualifying physical or mental disability who believes they require a reasonable accommodation for any part of the application or hiring process should contact us at View email address on click.appcast.io or call View phone number on click.appcast.io for assistance. HNTB will make determinations on requests for accommodations on a case‑by‑case basis. #J-18808-Ljbffr HNTB Corporation