Skilled Trades Coordinator

Posting Details

Position Information


Fiscal Year
2025-2026


Position Title
Skilled Trades Coordinator


Classification Title
Assistant Facilities Program Coordinator


Department
General Operations


Posting Number
P260127


Posting Link




Employer
State


Bargaining Unit
08


Position Type
UUP Professional


Professional Appointment Term
Term


Salary Grade
SL3

Posting Detail Information


Position Summary


Join our University Facilities team as a Skilled Trades Coordinator and play a key role in keeping our operations running smoothly. In this position, you will manage and schedule small to medium-sized operations maintenance and repair work and billable work orders across the universities' three campuses. This role coordinates multiple skilled trades (e.g., electrical, plumbing, HVAC, carpentry, painting, etc.), sets the correct order of operations, and prepares accurate cost and time estimates for our campus customers before work begins. The Skilled Trades Coordinator ensures jobs are sequenced properly, schedules are being maintained, and customers are kept abreast on the status of their requests.

The responsibilities of this role include but are not limited to:

• Review work orders, scope, and site conditions to determine required trades and define the order of operations.
• Collaborate with trade supervisors to assemble comprehensive labor, material, and time estimates in alignment with university policies and budget requirements for customer approval prior to project initiation.
• Develop short-interval schedules for small jobs (routine maintenance, minor repairs, room refreshes, preventive maintenance tasks, and minor renovations).
• Prevent trade conflicts by sequencing tasks and coordinating site access.
• Coordinate / Communicate timelines and expectations to campus customers.
• Track costs and labor in the CMMS; monitor progress and adjust sequencing as needed.
• Work with our Code Compliance Manager and Environment, Health, and Safety team to ensure adherence to safety standards, building codes, and university policies.
• Assist the Operations Work Order Planner and Scheduler to:
  • Develop, monitor, and report on key performance indicators (KPIs).
  • Identify and implement improvements to the work order process and systems.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Bachelor's degree in Facilities Management, Construction Management, Engineering, or related discipline OR equivalent combination of education and experience.
• At least 3 years of experience in facilities operations, maintenance coordination, or skilled trades scheduling.
• Strong knowledge of building systems (electrical, plumbing, HVAC, carpentry, painting)
• Demonstrated experience coordinating cost and time estimates for multi-trade projects.
• Ability to read and interpret construction drawings and specifications.
• Ability to interpret building codes and safety regulations.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) for daily administrative and reporting tasks.
• Demonstrated ability to quickly learn and adapt to new software platforms and tools, such as project management applications.
• Excellent organizational and communication skills to manage multiple priorities and interact with diverse stakeholders.
• Valid driver's license.

Preferred Qualifications

• Proficiency with Computerized Maintenance Management Systems (CMMS).
• Experience sequencing multi-trade work and preventing trade conflicts.
• Familiarity with preventive maintenance programs and KPI reporting.

Prodig+
No


Executive Position
No


Physical Demands

Driving Requirements
This position drives a university owned vehicle, non-CDL


Salary Range
Competitive


Additional Salary Information

Job Type
Full-Time


Campus
North Campus


Posting Alerts

Special Instructions Summary

Additional Information

Is a background check required for this posting?
Yes


Background Check Notification
For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.

Contact Information


Contact's Name
Benjamin Ray


Contact's Pronouns

Contact's Title
Work Order Planner / Scheduler


Contact's Email
View email address on click.appcast.io


Contact's Phone
View phone number on click.appcast.io

Posting Dates


Posted
06/17/2026


Deadline for Internal Applicants
07/01/2026


Deadline for External Applicants
Open Until Filled


Date to be filled

References


Number of References Required
3


Reference Cutoff Date

Instructions to Applicant