Assistant Recruitment Specialist

Job Title

Responsibilities

• Source and review candidate resumes to ensure alignment with job qualifications and healthcare employer needs.

• Evaluate candidate profiles for job readiness and identify skill gaps or areas for improvement.

• Collaborate with the Career Services Unit to refine and update job seeker profiles for referral purposes.

• Guide job seekers through the completion of job readiness profiles, ensuring all necessary information is provided.

• Provide feedback and support to candidates during the readiness profile process to enhance their employability.

• Assign job seekers to the appropriate Talent Acquisition Specialist based on qualifications and employer needs.

• Assist candidates throughout the recruitment process, including answering inquiries, scheduling interviews, and providing status updates.

• Ensure a positive candidate experience by maintaining clear and consistent communication.

• Work closely with Talent Acquisition Specialists and the Talent Acquisition Manager to coordinate recruitment activities.

• Match candidate qualifications with open healthcare positions and communicate employer requirements effectively.

• Collaborate with the Employer Relations Unit to align recruitment efforts with strategic objectives.

• Maintain and update recruitment records, ensuring accuracy in candidate data, entering employer vacancies and job postings.

• Organize and manage schedules for interviews, job fairs, and recruitment events.

• Prepare reports on recruitment activities, such as candidate pipelines and placement outcomes.

• Serve as a liaison between candidates and employers, facilitating timely communication and follow-up.

• Support Talent Acquisition Specialists by coordinating employer needs and ensuring satisfaction with the recruitment process.

Position available at the following locations: Brooklyn, White Plains, Staten Island, and Hicksville LI.

Qualifications

• High School Diploma or GED required. Associate's degree in Human Resources, or related field, highly preferred.

• Minimum (2) two years of experience in administrative support, recruitment, or talent acquisition required.

• Bilingual candidates strongly encouraged to apply; proficiency in Spanish, Haitian Creole, or other languages is a plus.

• Strong organizational and data management skills.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Familiarity with applicant tracking systems (e.g., iCIMS).

• Ability to multitask and manage time effectively in support of recruitment activities.

• Must have reliable personal transportation to travel within the Hudson Valley region to support employer site visits, stakeholder meetings, and related responsibilities. Mileage reimbursement is provided for work-related travel between sites, in accordance with organizational policy.

This position requires schedule flexibility, including participation in a rotating shift that alternates between a standard 9:00 AM–5:00 PM (in office) and a 12:00 PM–8:00 PM (remote) hybrid schedule to support job seekers during extended hours based on operational needs.