Elections Aide - Extra Help

Job Title

Under direct supervision, to assist with opening and closing Vote Centers, setting up equipment and supplies, checking in and processing voters, distributing ballots, assisting voters with casting their ballots, explaining the use of voting equipment, ensuring that ballots are collected appropriately, answering voter questions, and printing, scanning, filing, batching, and boxing ballots at a Vote Center or at the Registrar of Voters Office.

This recruitment is to establish an Extra-Help eligible list for the Registrar of Voters. For any questions regarding the position please contact the Registrar of Voters Administration at View phone number on click.appcast.io.

Typical Tasks

When assigned to a Vote Center location:

• Participates as a greeter, directs customers to appropriate service station, and provides customer assistance;
• Verifies voter's name in the roster index and checks-in voter;
• Issues ballots to voters, instructs voters how to correctly mark ballots, explains where to vote and cast ballots;
• Assists voters using voting machines;
• Sets-up voting machines and ballot printers daily;
• Prepares simple records, such as logs of Vote Center activities;
• Reconciles and secures all used and unused ballots and all election-related materials and equipment;
• May set-up and take-down equipment, materials, and signage at voting locations;
• May open and/or close assigned Vote Centers;
• May transport election materials to and from Vote Centers;

When assigned to a Registrar of Voter's Office:

• Processes voted ballots by opening and flattening, sorting, duplicating damaged ballots, and manually and electronically tallying ballots;
• Reviews, sorts, and batches voter registration forms and other election-related documents;
• Scans materials into tracking system; packages and prepares materials for storage and/or distribution;
• Prepares, distributes, and picks-up supplies for polling places, outreach events, training classes, and other election events;
• Answers inquiries and provides information to callers and visitors regarding elections, voter registration, office hours, and office/building locations;
• Logs and obtains signatures of persons entering and leaving the building during non-office hours;
• May be assigned as a Disaster Service Worker, as required;
• Performs other related duties, as required.

Employment Standards

Sufficient education, training and experience to demonstrate the possession and direct application of the following knowledge and abilities: Training and Experience Note: The required knowledge and abilities are attained through training and experience equivalent to completion of eighth (8th) grade education. Special Requirements Ability to travel to alternate locations in the course of work. If driving, possession of a valid California driver's license prior to appointment and the ability to qualify for and maintain a County driver authorization.

• Knowledge of: Customer services principles, including the handling of irate and distressed people; Basic mathematics; Basic office practices and procedures, including filing systems, reference sources, and operating standard office machines; Telephone procedures and etiquette.

• Ability to: Learn how to facilitate voting at a voting location; Communicate effectively and deal tactfully with members of the public, often under stressful conditions; Follow and understand oral and written instructions; Read and understand signs and labels written in English; Get along well with others.

Physical Requirements

• Work on Saturdays, Sundays, and at odd and irregular hours, including overtime, evenings, and holidays;
• Lift, carry, and transfer materials and supplies; push and pull loaded hand carts.

Benefits

The County offers comprehensive first-class medical, dental, and vision benefits plans for County employees and their dependents, including plans with no deductibles, no co-pays, no co-insurance, and no prescription drug co-pays. The County also offers generous paid time off with significant vacation, sick time, and 13 paid County holidays annually! Details are included in the Memorandum of Understanding/Agreement with the bargaining unit applicable to the job classification. In addition to the amazing perks above, the County also offers the additional benefits below.

• Retirement Benefits The County offers robust retirement plans including a 457(b) Deferred Compensation Plan (similar to the private sector's 401(k) plan) and the CalPERS pension plan.
• Health Flexible Spending Account The Health Flexible Spending Account (HFSA) empowers employees to manage healthcare expenses efficiently with tax-free contributions (up to $3,200 for the 2024 calendar year).
• Dependent Care Assistance Program (DCAP) The Dependent Care Assistance Program (DCAP) enables employees to utilize tax-free funds for dependent care services, facilitating a convenient and cost-effective approach for managing your dependent care expenses. The County also offers the Employee Childcare Assistance Plan, an employer-funded DCAP, for employees with annual income under $120,000.
• Life and AD&D The County offers life and disability benefits including Life Insurance, Accidental Death and Dismemberment (AD&D) Insurance, Long-Term Disability insurance, California State Disability Insurance, and Integration with Leave.
• Employee Assistance Program (EAP) The County prioritizes employee mental health and well-being and offers a top-tier Employee Assistance Program (EAP) through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support.
• Employee Wellness The Employee Wellness Program offers free wellness programing, fitness classes and resources; including Elevate My Wellness an all-in-one platform designed to elevate your well-being journey.
• Education Reimbursement A generous Learning and Employee Development program is available, including Education Reimbursement for employees seeking additional training and professional development.