Business and Contracts Coordinator

Job Description

Job Description

Position Summary

The Business and Contract Operations Coordinator will support the Business Strategy and Contract Operations Leaders in partnering with Medical Affairs and/or Scientific Affairs staff to drive the coordination of activities necessary to meet cross-Therapeutic Area research and operational objectives and timelines (e.g., Global concept and protocol reviews, HCC reviews, CPC documentation and support, contracting, budget tracking, etc.), including interacting with associated systems (Totality, Gensight PMT, Sharepoint, MS Teams, ReCAP, ICD, eMarketplace, Icertis, Aravo).

This is a key coordinating role to ensure compliance with company and departmental policies and processes, primarily in support of at least one functional areas across Medical Affairs and other departmental teams (i.e. DMI, VESE, CHME, MISE REMS, RW Indirect) contracting/procurement process and support, and health care compliance review.

The individual will also assist with process development, system reviews and submissions, identification and resolution of system and process issues, financial budget tracking and reconciliations, and perform a variety of administrative tasks, including scheduling appointments and planning meetings.

The function of this role includes a collaborative team environment to achieve a shared goal or outcome in an effective way.

Essential Functions

This individual will be a key coordinator in ensuring all internal Scientific processes are carried out in accordance with policies and procedures, including but not limited to:

• Individual will support the End-to-End Contract process for at least one department and/or Medical Affair functional areas. This includes gathering required information from Study/Project Leads, completing eMarketplace contract requests, interacting with Procurement and Contract managers, and facilitating review of contract redlines.
• Review project proposals / SOWS / Change Orders to ensure accuracy in financial and contractual information.
• Coordinate Contract Execution with signatures from senior leadership.

RECAP Concept Operational Support

One on one interactions with Project Owners to submit project concepts for review. Track system approvals for downstream activity. Work with Project Managers to ensure Methods Review process is initiated as applicable.

Position will have responsibility for all RECAP project entry for US groups but tracking of project reviews will be across the broader Americas RWE, HECOR, Med Affairs (in Canada and Latin America) for AMRB purposes.

HCC Operational Support

Coordinate HCC review for non-CPC HCC projects, including gathering required information from Study/Project leads to complete required HCC documentation requirements, including creating Totality transaction, working with Finance to conclude on Fair Market value assumptions, interacting with department/MAF Healthcare Compliance Officer, and facilitating responses to requests for additional information.

Financial and Budget Support

Support financial and budget tracking for JSA/MAF projects entered in Gensight PMT.

Partner with finance to manage reconciliation of payments, budget reclasses, invoices, and purchase orders.

Tasks include weekly reporting to team on project status, updates to finance as required by the financial calendar for budget updates and financial closing activities, working with each project manager (~50) to adjust timing on project spend, working with suppliers on accrual templates and invoicing, ACREW quarterly Financial Accrual submissions.

Partner with other Business Strategy and Operations team members to ensure alignment between financial and other milestones.

Provide guidance to Study/Project Leads on company and departmental policies and processes. Acts as a resource for scientific staff to troubleshoot and solve issues in the above areas. Identify and recommend process improvements.

Perform a variety of administrative tasks, including scheduling appointments and planning meetings.

Education

Requires 4 year degree, no specifications on type of degree but should be in the healthcare industry.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly® Science & Clinical?

Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire industry experts just like you. Our team creates expert talent solutions to solve the world’s most critical challenges. Every day, we match science professionals with dream jobs that fit their skills, interests, and career goals-it’s the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background and education in science, so we know a thing or two about the science market and how to get your expertise noticed.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.